Fiscal Administrator/Bookkeeper

California Partnership for Safe Communities

Published 5 days ago

January 17, 2021
$48,000 - $80,000

The California Partnership for Safe Communities (CPSC) works with cities across the United States to achieve sustainable reductions in violence and to improve the relationship between police and communities. CPSC engages a broad cross-section of stakeholders to implement evidence-based interventions and reduce reliance on strategies that increase incarceration and recidivism. Our organization consists of three busy professionals who work closely with a team of senior consultants. 

Fiscal Administrator/Bookkeeper

We're looking for a fiscal administrator and bookkeeper who has (a) extensive experience and expertise in nonprofit bookkeeping and the application of basic accounting principles to nonprofits; (b) the desire to contribute to our mission by actively supporting our team members, including through timely invoicing and careful bookkeeping; and (c) the integrity and maturity to work remotely, support a decentralized team, and serve national and international communities. 

This is a part-time but well-compensated position. The pay is $60 to $80 per hour, depending on experience, for 15 to 20 hours per week, including three weeks of paid time off at the part-time hours and rate. The incumbent may work entirely remotely or in our Oakland office but must be available to interact in real time with CPSC colleagues, clients and service providers. We plan to fill this position by January 15, 2021. 

The financial administrator will:

1. Manage invoicing. Invoice clients regularly and promptly to ensure predictable revenue stream.

2. Manage accounts receivable and payable. Process and record revenue and accounts payable using the QuickBooks Online platform, including (a) grants, payments for invoiced services, donations and other deposits;  and (b) payroll, vendor bills, electronic payments, credit card expenses.

3. Administer payroll. Manage payroll administration. We use Paychex.  

4. Administer grants and federal funding. Compile financial and related documents and information to support grant proposals and any required grant reports. Ensure fiscal management complies with guidelines and regulations provided by federal funders.

5. Manage budgeting. Support senior staff on organizational and project budgeting, manage related records and documents, produce monthly internal reports. 

6. Support tax preparation and routine audits. Manage records required for tax return preparation and filing and support tax preparer. Coordinate internal preparation for semi-annual financial audits. 

7. Administer user-friendly cost allocation tools. Manage cost allocation processes in partnership with senior staff.

8. Administer contracts. Coordinate the preparation, processing and administration of contracts and consulting agreements. 

Minimum qualifications. Candidates must have :

1. At least 3 years of directly relevant professional finance and accounting experience that your recommenders will document. 

2. Experience and demonstrated skill using QuickBooks Online, including web-based features. 

3. Strong skill in the full Microsoft Office Suite, including Excel. Experience with CPSC’s additional tools and platforms and managing those relationships. 

4. Experience in accounting and programmatic cost allocation for nonprofits with tax-exempt status (under Section 501(c)3 of the Internal Revenue Code).

5. Experience managing sensitive or confidential information and maintaining high ethical standards. 

6. Ability to plan and prioritize workflow, handle multiple tasks simultaneously, and deliver high-quality work on time.

7. Eligibility to work for a U.S. employer. 

Desired qualifications. We are looking for candidates who have:

1. Bachelor’s degree in accounting, finance or business-related field. 

2. Knowledge of Generally Accepted Accounting Principles (GAAP) and current accounting rules as applied to nonprofits.

3. Experience and skill in administering federal grant awards.

4. Strong written and oral communication skills; ability to communicate effectively with a wide variety of people at all levels.

5. Ability to work hard in a solution-oriented and professional manner.

6. Flexibility and the ability to work independently and take initiative. 

7. Creative problem-solving skills, patience, enthusiasm for being a team player.

Please note that the fiscal administrator position must be carried out during regular business hours, typically between 10 a.m. and 4 p.m. Pacific time, Tuesdays through Thursdays. We will not consider applicants who cannot demonstrate at least three years of directly relevant experience, backed up by their references.

Statement of equal opportunity: 

California Partnership for Safe Communities is an equal opportunity employer and strongly encourages people of color and Oakland residents to apply. 

The California Partnership for Safe Communities (CPSC) works with cities across the United States to achieve sustainable reductions in violence and to improve the relationship between police and communities. CPSC engages a broad…

Details at a glance

  • Remote Possible
  • Part Time Schedule
  • 2-Year Degree Required
  • Professional


Three weeks paid leave at the part-time rate.

Three weeks paid leave at the part-time rate.


Oakland, CA

Apply to This Job

All fields are required
Resume must be uploaded in PDF format
Drag file here or browse
No file chosen
By using the Idealist Application system, you consent to sharing your resume and other personal data with potential employers in accordance with Idealist’s Privacy Policy and Terms of Service.

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.