Bookkeeper

Job Type

Full Time

Salary

Minimum: $55,000
Maximum: $60,000
Details: DOE

Published

09/15/2018

Start Date

11/01/2018

Application Deadline

10/12/2018

Address

436 14th Street Ste 500
Oakland
California
94612
United States

Description

Power California harnesses the energy of young voters of color and their families to create a state that is equitable, inclusive and just for everyone who calls California home. We are a statewide multi-racial civic engagement organization leading electoral movement building work with on-the-ground community partners in urban, suburban and rural communities throughout the state. We began our work in 2004 as Mobilize the Immigrant Vote (MIV), launching the first ever multi-ethnic, immigrant-based coalition to build the electoral campaign capacity of community-based organizations in California. In 2016, MIV partnered with Movement Strategy Center to co-lead YVote, an electoral movement building project aimed at building a community-based network to transform young Californians of color into a powerful new voting bloc. This year, YVote came aboard MIV, and our organization transformed into Power California. Power California is a nonpartisan 501(c)3 charitable organization with an affiliated 501(c)4 social welfare organization. Working together across several California offices, we foster a collaborative working environment that values high-quality work.


Position Description

The Bookkeeper is responsible for day-to-day accounting tasks for both Power California and its sibling 501(c)4 social welfare nonprofit, working closely with this position’s supervisor, the Finance & Benefits Manager (FBM), and within the policies set by the Associate Director, Operations, the Co-Executive Directors, and the Board of Directors. The person in this position must be able do their work independently, on time and with precision, while maintaining proper documentation for all financial activity and procedures; creating and updating procedure lists and finance materials for staff; and insuring consistency, clarity, and effectiveness of systems. The Bookkeeper works closely with other finance staff and the Associate Director, Operations; coordinates finance filings from staff; produces 1099 forms and audit papers annually; and communicates with the outside bookkeeping consultant, as well as other outside vendors regarding accounting matters when needed. 


Key Responsibilities

DAY-TO-DAY BOOKKEEPING 

  • Runs QuickBooks Online and maintains Excel schedules for both Power California and its sibling 501(c)4 social welfare nonprofit, working closely with the FBM and in accordance with policies set by the Associate Director, Operations, the Co-Executive Directors, and the Board of Directors 
  • Responsible for maintaining audit-compliant filing systems and keeping them organized and updated 
  • Responsible for accounts payable (including credit cards); ensures all required approvals and documentation are obtained 
  • Responsible for accounts receivable, generates invoices, makes and records bank deposits 
  • Communicates with all employees, including directors of other departments, to ensure the flow of financial information related to accomplishing the tasks of this position and management’s fiscal oversight tasks 
  • Other bookkeeping duties as needed 

MONTHLY BOOKKEEPING 

  • Reconciles all credit card accounts and FSA accounts monthly 
  • Manages period-end financial activity by staff, including, but not limited to: management’s monthly fiscal oversight activities, monthly reconciliation of development’s donation records against accounting records, and staff’s submittal of credit card records and expense reports
  • Responsible for posting relevant month-end journal entries to the general ledger, as assigned 
  • Works closely with the FBM and the Associate Director, Operations on month and year-end closings and preparation of monthly organizational financial reports; enters accrued vacation, shared cost allocations, and releases of restricted revenue, and manages prepaid expenses

YEARLY BOOKKEEPING 

  • Prepares and issues annual 1099 forms in a timely manner, ensuring accuracy of contractor information and filings 
  • Supports the FBM and the Associate Director, Operations with annual budget process, as needed 
  • Enters the final annual budget figures in QuickBooks 
  • Works closely with the FBM on the annual fiscal audits by an outside auditor, compiling all needed documentation 
  • Works closely with the FBM and the Associate Director, Operations to design and consistently implement financial policies, practices and forms pertaining to primary areas of finance work 
  • Works closely with the FBM on annual financial-related filings such as Form 990 

Qualifications

  • Minimum of three years of bookkeeping experience and basic knowledge of GAAP 
  • Nonprofit accounting experience and familiarity with 501c3, 501c4 and PAC structures preferred 
  • Proficiency with QuickBooks and strong Excel/spreadsheet skills 
  • Proficiency with Microsoft Office, web browsers, Gmail, Google Calendar and the basics of database and conferencing software; enthusiasm for learning more about tech tools that come along 
  • Passion for and experience in working with young people of color, low-income immigrants, and refugees 
  • Excellent problem-solving and analytical skills 
  • Ability to maintain grace under pressure and communicate needs effectively, with people at all levels and from various backgrounds 
  • Highly organized and systematic, with excellent time and project management skills and the ability to juggle competing priorities and deadlines 
  • High level of accuracy in data entry; punctual, reliable, consistent, with strong attention to detail, yet not rigid 
  • Ability to work effectively both independently and in concert with co-workers 
  • Readiness to troubleshoot and problem solve; willingness to pitch in wherever asked 
  • Ability to keep sensitive information confidential, exercise good judgment, have awareness of others’ needs 
  • Thrives in a fast-paced environment; comfortable with on-the-ground learning 
  • Commitment to embodying the change we seek; able to act with integrity, compassion, and openness to feedback
  • Bilingual or multilingual language skills a plus 
  • Occasional nights or weekends required 
  • Must have a working cell phone with a data plan 
  • Ability to travel once a year, within California, for periods of 1 to 3 days at a time 
  • Must own a reliable car and have the ability to drive; valid California driver’s license and, if driving own car, proof of adequate insurance coverage required 
  • Based in or near Oakland, California (within 25 miles) 

Physical Demands

  • Ability both to communicate via phone and to work at a computer for extended periods of time
  • Ability to lift and carry up to 20 pounds

Benefits

Full medical benefits and generous paid time off.

Level of Language Proficiency

Bilingual or multilingual language skills a plus.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

bookkeeper@powercalifornia.org
https://www.powercalifornia.org/

Please email cover letter, resume, 3–5 references to the above email address with “BOOKKEEPER" in the subject line. Although the position remains open until filled, preference will be given to applications received by October 5, 2018. Please send documents as PDF or MS Word email attachments.

Power California is an equal opportunity employer.

Power California is a values-based organization with a deep commitment to building transformative culture and challenging oppression in all its forms. People with disabilities and diverse gender identities and cultural backgrounds are strongly encouraged to apply.


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