Advancement Coordinator

Job Type

Full Time


Minimum: $34,500
Maximum: $36,000
Details: DOE



Start Date


Application Deadline



United States


Function / Position Objective:

The Advancement Coordinator assists the advancement team to raise funds to support our growing nonprofit organization and expand our donor base and visibility. This role supports the Advancement team to carry out projects and tasks that support the fundraising goals and strategic objectives of the organization.

Donor database & reporting (33%)

  • Enter data into donor database, including gift processing, acknowledgment letters and donor contacts
  • Coordinate ongoing improvements to database processes and tracking, including updating the database manual as needed
  • Draft and send gift acknowledgement letters and assist the Development Manager to ensure meaningful and timely acknowledgement of gifts are delivered and tracked
  • Track all corporate and foundation proposals, reporting requirements, stewardship and recognition and update master grants tracker
  • Research prospective donors, board members, and volunteers
  • Generate regular fundraising reports, including (but not limited to): campaign specific reports, outstanding pledges, weekly and monthly donor reports, etc.
  • Work with advancement team to analyze reports and data to help identify trends and develop projections
  • Maintain accurate and complete donor data on all platforms, including email newsletter lists, online fundraising platforms, mailing lists in both the donor database and the e-news database

Operational & event support (33%)

  • Coordinate team meetings, including scheduling, agendas, notes and follow-up items
  • Work with the bookkeeper to reconcile gifts and deposits
  • Support in execution and planning of organization's special events including (but not limited to) donor communication, contracts, logistics and timeline
  • Track guest lists, item procurement, and third-party platforms for fundraising events
  • Participate in and represent organization at events as required, including fundraising, tabling and staff events.
  • Actively participate, collaborate with and support the advancement team in trainings, long and short-term development planning and practice shared leadership on projects
  • Coordinate ongoing processes and procedures for advancement team to ensure strategic objectives are met

Communications (33%)

  • Support the Communications Manager with content creation for external communications including e-newsletters, letters, annual reports, social media, etc.
  • Assist with research on PR opportunities as well as opportunities to build relationships with media
  • Prepare and design e-newsletters in the database
  • Contribute to and coordinate editing process for external communications
  • Support direct mail and email campaigns throughout the year
  • Maintain up to date internal calendars to support social media campaigns
  • Support Communications Manager with maintaining all social digital platforms
  • Update annual collateral with most recent data information annually
  • Assist the Communications Manager with website updates and maintenance
  • Organize and track staff and youth photos and media releases


  • Associate’s degree with one to three years of experience in non-profit field or an equivalent combination of education and customer service experience
  • High level of proficiency with Microsoft Word and Excel required. Some knowledge and experience with databases preferred
  • Communicates effectively, directly and openly in both oral and written form
  • Attention to accuracy and detail with problem-solving ability
  • Must be able to successfully manage multiple tasks simultaneously and work efficiently
  • Ability to respond in a timely manner to requests
  • Ability to work independently and collaboratively

Other requirements

  • Availability to work occasionally on evenings or weekends
  • ·Contribute toward a supportive, collaborative, and inclusive work environment
  • Ability to maintain strict confidentiality


The above statements are intended to describe the general nature and level of work to be performed by individuals assigned to this position. They are not intended as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. _________________________________________________________________

Friends of the Children--Seattle is an Equal Opportunity Employer, committed to addressing discriminatory practices, and to working toward racial equity. The equal employment opportunity policy of Friends of the Children--Seattle provides fair and equal opportunities for all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, sex, gender, pregnancy, sexual orientation, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. Friends of the Children--Seattle hires and promotes individuals solely on the basis of their qualifications for the job to be filled.


Comprehensive, employer-paid healthcare for employee, paid time off, holidays, sick leave, dental, vision, life, FSA, tuition reimbursement, paid parental leave

Professional Level

None specified

Minimum Education Required

2-year degree

How To Apply

Please email your resume and cover letter as attachments.