Senior Administrative Assistant

Job Type

Full Time

Published

07/13/2018

Address

1025 Thomas Jefferson Street Northwest
Suite 700 West
Washington
District of Columbia
20007
United States

Description

EDUCATION DEVELOPMENT CENTER (EDC)

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.


EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.

 


EDC is committed to diversity and inclusion in the workplace.



EDC’s U.S. Division has an opening for a full-time Senior Administrative Assistant, within the Injury, Violence, and Suicide Prevention Portfolio, reporting to the Portfolio’s Operations Director and an on-site functional supervisor, to be located in Washington, DC.


The Portfolio includes grants and projects in the areas of suicide, violence and injury prevention. Major projects include the Suicide Prevention Resource Center (SPRC), the Children’s Safety Network (CSN), the Zero Suicide Institute (ZSI), the Executive Secretariat of the National Action Alliance for Suicide Prevention (Action Alliance), and the Injury Control Research Center for Suicide Prevention (ICRC-S). Through this work, EDC provides state and local officials, grantees, policymakers, interested stakeholders and the general public with assistance in developing, implementing and evaluating programs and strategies to prevent injury, violence and suicide.


This Senior Administrative Assistant will be responsible for supporting the ongoing activities of the various Portfolio projects, especially the SPRC, the Action Alliance, and violence prevention efforts.



ESSENTIAL FUNCTIONS

The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.


With creative initiative, the Senior Administrative Assistant:

• Provides administrative support to a portfolio or department, or one or more projects, troubleshooting a variety of problems to ensure efficiency and smooth coordination

• Independently performs complex assignments requiring knowledge of content area and administrative systems

• Manages tasks of intermediate scope and complexity, such as:

- brief writing tasks (e.g. newsletter and social media content)

- document preparation, cataloguing, and electronic data handling

- materials preparation and quality assurance (e.g. correspondence, meeting materials, basic graphic design for documents)

- database system and file maintenance

- internet navigation and information tracking

- record-keeping (e.g. meeting minutes, meeting room and teleconference line reservations)

- correspondence and telephoning

- printing and photocopying for meetings, events, conferences

- coordination of meetings, appointments, and travel schedules

- coordination of in-office and DC-based meeting logistics

- basic technical support to set up meetings (conference lines, video, etc.) and to troubleshoot staff needs with MS Office products

- supports the hiring and onboarding/orienting of new employees in the DC office

- supports maintenance of the SharePoint site

• Determines accuracy of information before production of materials; reviews them for accuracy & quality; proposes format or presentation revisions or enhancements

• Performs various assigned duties to balance workload

• Plans, organizes, &/or independently carries out workload priorities to ensure smooth and timely coordination and production

• Extensively applies knowledge of technical language and organizational terms, procedures, systems, and policies

• May handle complex or confidential matters requiring significant discretion & judgment

• May travel infrequently


The Senior Administrative Assistant:

• Effectively interacts with high-level clients via email, phone, and onsite meetings

• Effectively interacts with diverse staff with competing priorities

• Influences decision-makers in situations without direct authority

• Engages in teamwork; accepts and utilizes feedback

• Coordinates with others to troubleshoot questions or problems and clarify issues

• Keeps managers apprised of status of work

• Is adaptable



QUALIFICATIONS

This position requires educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; and strong interpersonal & organizational skills. Specific requirements:


Communications: Strong written and verbal communication skills. Able to communicate effectively with colleagues, project partners, and funders. Experience developing and reviewing written materials for outside audiences.

Collaboration: Ability to work both independently without close oversight, but also an outstanding teammate who will productively engage with others team and the larger project. Experience working with diverse audiences a plus. Some experience planning and executing meeting logistics.

Relationship Building: Demonstrated ability to develop strong relationships with colleagues, partners, and funders over long distances; as well as in high-profile meetings and events.

Technology: Applicant adopts technology, and uses it to increase efficiency. Knowledge of administrative techniques systems.

Personal Qualities: A professional who excels in a mission-driven, rapidly evolving environment. Someone who exhibits flexibility, enthusiasm, responsiveness, aptitude for details, a positive attitude, creativity, strategic and analytical thinking, self-motivation, attentiveness to cultural differences, and problem solving skills, as well as the ability to produce high quality work under tight deadlines.

• HS diploma or GED plus 1–3 years advanced training

• AS degree or BA/BS desirable

• With HS diploma, 3–5 years related clerical, secretarial or administrative support experience, including advanced mastery of 3 or more computer applications; Solid experience with (advanced mastery of) Excel, Outlook, PowerPoint, SharePoint and Word required. Some experience with Basecamp; Cvent or similar; Visio; and WebEx/Zoom or similar are all preferred.

• With other degrees, 1–3 years related experience (as above)


Veterans are encouraged to apply.


Please submit a thoughtful cover letter and resume. The cover letter should be a succinct statement of interest to include highlights of relevant qualifications and experience for the role desired, and should not exceed two pages. The resume should not exceed three pages. If you are selected for an interview, you may be asked to provide a writing sample and/or salary requirements. Note: applications without requested items will not be considered.



CONTACT

EDC, 1025 Thomas Jefferson St NW, Suite 700

Washington, DC 20007

No phone calls, please



Posted: 7/13/18



As an EOE/AA employer, EDC does not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. EDC is a smoke-free workplace.

Professional Level

Professional

Minimum Education Required

High School


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