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Program and Executive Assistant

Who We Are and What We Do: Through training and mentorship, we empower community members to stand up for abused and neglected foster children and champion their best interests in court. We dedicate our resources to recruiting, training, and supporting volunteers in order to provide quality advocacy to as many children as we can. This year nearly 500 volunteer court-appointed special advocates (CASAs) will serve 1,000 children in Multnomah, Washington & Columbia Counties.

We are growing! With investment from foundation, corporate and individual funders as well as an increase in state funding, we are enhancing our ability to serve more children in the foster care system. We are in search of dynamic, thoughtful, and persistent individuals who are passionate about changing the lives of children.

Ideal candidates will thrive in an environment that works closely with our Executive Director and provides support to the front line Supervisor team and our CASA volunteers. They will also share our diversity, equity, and inclusion journey through personal learning and have a willingness to support CASA’s equity commitments. If this sounds like you, we would love to have you join our team.

Where You Will Work:

The CASA office located inside the Juvenile Justice Center, 1401 NE 68th Ave., Portland, OR  97213

Onboarding, training and orientation will take place in person with a hybrid of in-person and remote working for the time being. This position will work approximately two days a week in the office under current conditions. After our official return to the office, there will still be flexibility for 1-2 days of remote working depending on schedules.

Who You Will Report To:  Executive Director, Operations Director

Position Type:  Full time, Non-Exempt (hourly)

Job Summary Description:  As one of the first “faces of CASA” this position interacts with judges, volunteers, donors, community partners, staff and the board. This position serves as the Assistant to the Executive Director and provides program and general administrative support to CASA volunteers and staff.

Things You Will Get to Do:

Executive Assistant

·  Act as point of contact between the Executive Director and internal/external stakeholders by scheduling appointments, providing appropriate reminders, coordinating communications and correspondence, responding to e-mails and interfacing with clients, making travel arrangements & managing itineraries.

· Manage all Board meeting details including setting/updating meeting schedules and reminders, managing meeting venues, producing and disseminating meeting materials and meeting minutes.

· Organize all details of Board orientations including scheduling and materials.

· Organize and maintain both electronic and physical documents relevant to the Executive Director and Board.

· Maintain a level of professionalism among staff and other stakeholders with the ability to maintain confidentiality, exercise diplomacy and discretion in all communications.

Front Office/Program Support

· Assist with front office phone and walk-in coverage

·  Assist with processing of court documents and program-related communications

·  Assist with updating the program database with volunteer information and court documents

· Manage the process for CASA volunteers completing their first case which includes creating certificates, gathering CASA information, and calendaring meetings for the Executive Director.

Qualifications You Will Need:

· Education obtained either through a bachelors’ degree or lived experience or a combination of the two

·  Minimum 1-2 years’  work experience with similar job duties including specific experience reporting to senior management

·  A commitment to advancing and modeling diversity, equity and inclusion

Other Knowledge, Skills & Abilities You Will Need:

·  Create and maintain a team environment. Give and welcome feedback. Contribute to building a positive team spirit. Support everyone's effort to succeed and assume the best of other people's actions.

·  Planning/Organizing: Strong organizational and time management skills. Ability to multi-task, set priorities, meet deadlines, and prioritize/plan work activities. Use time effectively demonstrate the ability to work independently

·  Strong written and verbal skills with the ability to effectively utilize technology and software, including MS Office Suite, Google mail, Google drive and databases

·  Ability to stay calm and on-task in high-stress situations

·  Ability to be responsive to many different people/communication styles

·  Prior experience with multi-line phone system, other child welfare programs and the juvenile court system is beneficial but not required


Other Requirements:

·  Successfully complete criminal justice and DHS abuse registry background checks (Note: CASA evaluates the results of each background check on a case-by-case for context and relevance to this job.)

·  Proof of U.S. residency

·  Complete CASA’s“Knowing Who You Are” anti-bias, cultural competency training in your first six months of employment


Your Salary and Compensation:

This position starts at $37,440 (based on 2080 full time hours at $18/hr.)  Compensation includes a great benefits package with medical (including mental health coverage), employee assistance program, dental, disability and life insurance, retirement plan, and a very generous paid time off and holiday schedule to help with work/life balance.

Special perks: Paid time off (PTO) is awarded so your full PTO for the year is available upon hire, we take extra days off at the end of the calendar year (outside of PTO) for a total of 19 holidays given annually, and CASA provides a 401(k) that matches employee deferrals up to 5% of salary.

How You Can Apply:

Send your resume and cover letter to jobs@casahelpskids.org noting Executive & Program Assistant.  Applications are reviewed as received so apply early for the best consideration.  Deadline to apply: Monday, September 13th but if an ideal candidate is found, position may close sooner. We prefer not to receive phone inquiries.

Who We Are and What We Do: Through training and mentorship, we empower community members to stand up for abused and neglected foster children and champion their best interests in court. We dedicate our resources to recruiting, training, and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 15, 2021
  • Application Deadline
    September 15, 2021
  • Professional Level
    Entry level

Salary

USD 37,440 - USD 37,440$18 an hour to start

Benefits

Compensation includes a great benefits package with medical (including mental health coverage), employee assistance program, dental, disability and life insurance, retirement plan, and a very generous paid time off and holiday schedule to help with work/life balance.

Paid time off (PTO) is awarded so your full PTO for the year is available upon hire, we take extra days off at the end of the calendar year (outside of PTO) for a total of 19 holidays given annually, and CASA provides a 401(k) that matches employee deferrals up to 5% of salary.

Compensation includes a great benefits package with medical (including mental health coverage), employee assistance program, dental, disability and life insurance, retirement…

Location

On-site
1401 NE 68th Ave., Portland, OR 97213, United States

Apply to This Job

Instructions:

Send your resume and cover letter to jobs@casahelpskids.org noting Executive & Program Assistant.  Applications are reviewed as received so apply early for the best consideration.  Deadline to apply: Monday, September 13th but if an ideal candidate is found, position may close sooner. We prefer not to receive phone inquiries.

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