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Director of Finance & Administration

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Published 25 days ago

The Children’s Museum of the Arts is seeking an experienced Director of Finance & Administration. Reporting to the Executive Director, the Director of Finance & Administration plays a central and fundamental role in the daily operations of the museum and works closely with all departments.

Managing a part time bookkeeper, the successful candidate will be comfortable working in both strategic and hands-on capacities; will be a collaborative thinker and will feel comfortable working in a fast-paced environment that requires simultaneous attention to different projects and responsibilities; and will enjoy working across departments and with colleagues with varying levels of financial knowledge and experience.

Position Duties and Responsibilities

Finance

  • Oversee all financial operations and manage financial planning and strategy
  • Oversee financial system, internal controls and record keeping; manage restricted funds release schedule, cash flow and forecasting. Prepare projections and variance reports
  • Supervise the senior bookkeeper and be prepared to assist with the day-to-day accounting functions as needed, including payroll, accounts payable and receivables, journal entries, reviewing and coding invoices and expense and check requests
  • Analyze balance sheet and income accounts each month. Manage general banking, securities, and checking accounts
  • Prepare monthly, quarterly, and annual financial reports for the Executive Director and the Finance Committee of the Board of Directors
  • Support department staff to develop and monitor program budgets for grant reporting and internal planning
  • Serve as point of contact for annual organization-wide financial statement audit and preparation of the annual Form 990, working with the bookkeeper to prepare supporting schedules and providing backup documentation as requested

Human Resources

  • Provide leadership for all HR activities including training and development, recruitment and retention, and conflict resolution
  • Oversee hiring process, onboard new employees, manage complaint process for HR-related issues
  • Evaluate and maintain employee handbook ensuring legal compliance and best practices in HR administration
  • Manage benefits, communicate with insurance broker, track paid time off, and maintain personnel files
  • Serve as primary Labor Relations Officer and provide day-to-day administration and interpretation of CMA’s collective bargaining agreement
  • Coordinate year-round trainings for sexual harassment, first aid, diversity & inclusion and other applicable trainings

Administration & Operations

  • Manage the IT resources and vendor relationships, including network and server infrastructure, telecommunications, telephone services, and security systems
  •  Manage all insurance policies for CMA and their annual review
  • Maintain office equipment and supplies
  • Maintain compliance for all applicable building safety codes, manage and coordinate all required inspections for all facilities equipment and operating systems as per City, State and Federal regulatory agencies
  • Manage building repairs and upgrades performed by outside contractors

Qualifications and Skills

  • Progressive, relevant experience in budgeting, forecasting, strategic planning, financial management and reporting
  • Direct experience in managing annual nonprofit audit
  • Experience with personnel practices and human resources, HRCI or SHRM certification a plus
  • An effective communicator, especially of financial detail, with the ability to translate financials into clear data and arguments for guiding decision-making and innovation by staff, board members and donors
  • A collaborative and flexible style; needs to be an active and engaged team player
  • Experience with QuickBooks Online, Salesforce, and Paychex preferred
  • A Bachelor’s or Master’s Degree in accounting, business administration, finance, or a related field or an equivalent combination of professional training and experience

Working Conditions: We are a motivated group of high-achieving and creative managers. Occasional weekend or evening hours are required of all staff. CMA is a fun and exciting place to work and there is room for promotion and growth.

This is a full time exempt position. CMA offers a competitive benefits package.

The Children’s Museum of the Arts is seeking an experienced Director of Finance & Administration. Reporting to the Executive Director, the Director of Finance & Administration plays a central and fundamental role in the daily…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 1, 2021
  • Application Deadline
    August 1, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Managerial

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
103 Charlton Street, New York, NY 10014, United States

How to Apply

To apply: Please send resume and cover letter, including salary requirements to hr@cmany.org with subject line “Director of Finance & Administration”.

All applications will be kept in confidence. No calls, please.

Eligible candidates will be contacted by phone or email for an interview. CMA is seeking to hire immediately. 

To apply: Please send resume and cover letter, including salary requirements to hr@cmany.org with subject line “Director of Finance & Administration”.

All applications will be…

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