Academic Budget Director
Type of Position
Reporting to the Associate Provost for Budget & Planning, the Academic Budget Director is responsible for managing the operating and capital budget development process for the Academic Affairs Division. The Director supports the Office of the Provost by monitoring all department, program, and center budgets and expenditures and by gathering and analyzing data related to the fiscal and programmatic operations of the Academic Affairs Division. The Director works independently and on teams to prepare reports and presentations for various audiences, including the Provost, Associate Provost for Budget & Planning, chairs, faculty, senior administrators, and the President's Council.
Reports to Title
Associate Provost for Budget and Planning
Full or Part Time
Number Of Months
Position Summary Information
Essential Duties Summary
Working closely with the Associate Provost for Budget & Planning, the Academic Budget Director will:
1. Develop the operating and capital budgets for the Office of the Provost and the Academic Affairs Division.
• Prepare materials for the annual budget process and assist professional and academic support staff in their department's budget development. Review all budget requests from departments and units, collect and analyze data related to budgets. Prepare academic division budgets for submission to the Provost.
• Monitor the use of divisional resources. Provide financial tools and research to facilitate planning and to ensure financial sustainability and growth.
• Oversee spending in the academic departments and provide regularly scheduled and ad hoc budget reports.
• Maintain budget records and financial data for all academic departments and programs.
• Train faculty and staff to understand College budget reporting systems.
• Assist the Associate Provost for Budget & Planning with the annual instructional staffing and planning process.
2. Gather and interpret data to provide accurate and insightful financial and strategic analyses to support academic planning and institutional goals.
• Prepare reports and presentations for various audiences, including senior staff, chairs, directors, faculty, and the President's Council.
• Assess systems and processes for continuous strategic improvements and to minimize risk and maximize efficiency.
• Collaborate with colleagues in other Barnard departments as necessary to assess and ensure data quality and stewardship.
3. Manage the annual budget for Barnard's Summer Research Institute ( SRI ), working closely with faculty directors, Institutional Support, the Office of the Dean of Students, and Student Employment Services.
• Takes leadership role in evaluating new systems and processes to enhance program's success
4. Provide analytical and administrative support for the Faculty Budget and Planning Committee.
• Gather, organize, and distribute information required by the Provost and Committee members to support strategic decision-making regarding critical institutional initiatives and key issues such as faculty searches, compensation, and leave policies.
• Prepare agendas, take minutes, and maintain the Committee calendar and Google site.
5. Manage and maintain all faculty information, including the FileMaker faculty database. Assist with the monthly faculty payroll process, working as part of a team. Contribute to collaboration and efficiencies across related functional areas such as the Office of Human Resources, Finance and Administration, the Office of the General Counsel, the Office of Institutional Research, and Development.
6. Support the Office of the Provost in communicating, implementing, and assuring divisional compliance with all financial policies and procedures. In accordance with these policies, develop and implement divisional procedures as needed.
7. Completes other special projects and assignments as necessary for the Office of the Provost.
Knowledge Skills and Abilities
• Strong analytical skills and the proven ability to plan, develop and execute creative approaches to complex financial issues and data analysis
• Exceptional communication, interpersonal and organizational skills; ability to communicate clearly and effectively with faculty, administration, and students, to maintain confidentiality when required, and to exercise tact and discretion
• Ability to work independently and as part of a team in a fast-paced environment
• Excellent verbal, writing and math skills
• Excellent computer skills, including the development of complex spreadsheets (Excel) and use of relational databases.
Required Qualification Summary
• BA degree; experience with accounting principles • Minimum 5 years' experience in related field • Experience with budget development, financial management, and accounts oversight
Preferred Qualification Summary
• MBA or MPA degree
• Experience in a higher education or nonprofit setting preferred including a familiarity with nonprofit financial and information systems
Posting Detail Information
Barnard College is an Equal Opportunity Employer. Barnard does not discriminate due to race, color, creed, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other legally protected basis, and to the extent permitted by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.
Open Until Filled
Required fields are indicated with an asterisk (*).
- Cover Letter/Letter of Application
Minimum Education Required