Development Assistant/Database (Raiser's Edge) Administrator

Job Type

Full Time




15 West 16th Street
New York
New York
United States


The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the thousand-year history of Jewish life in Eastern Europe and Russia in all its aspects: language, history, religion, folkways, and material culture. Today, YIVO’s Archives and Library contain over 24 million items and 385,000 volumes in over 12 languages. YIVO offers public and educational programs throughout the year, grants research fellowships, and sponsors scholarly publications.


Under the direction of the Chief Development Officer, the Development Assistant/ Database (Raiser’s Edge) Administrator will provide skilled support to the development department. This is a fast-paced position that requires expert level knowledge of Raiser’s Edge and Luminate, intermediate level of Microsoft office, as well as the ability to multi task, establish best practices and create database procedures; additionally, there will be light administrative duties.


Essential Duties and Responsibilities: includes the following, other duties may be assigned.

·        Responsible for gift entry and acknowledgment process, ensuring all data is entered accurately and that

personalized acknowledgment letters, tributes, membership cards and premium gifts are mailed promptly.

·        Create gift reports, queries, exports and reports for mailing lists, email blasts, donor recognition listings.

·        Ability to move information from Raiser’s Edge to Financial edge.

·        Responsible for gift batches and reports for finance and ensure gifts are reconciled accurately.

·        Ensure the integrity of the database, including clean-up tasks and data enhancement services.

·        Serve as primary contact for database when team members require assistance.

·        Help coordinate and assist with department fundraising events and activities.

·        Prepare necessary materials for internal and external meetings and take minutes.

·        Manage and maintain calendar and files.

·        Compose correspondence, process expenses, make travel arrangements, maintain calendar and filing

system, and perform general administrative duties for the Chief Development Officer.

·        Liaise with members of the Board and other lay leaders and donors.


·        BA degree preferred

·        2-4 years of fund development experience and knowledge

Required Knowledge, Skills and Abilities

·        Expertise in Raiser’s Edge and proficiency in Luminate.

·        Experience in data migration, integration, and mass batch import in CRM software, conditional mail

merges, Luminate Online, Internet, database management a must.

·        Demonstrated success in using logic and problem solving to troubleshoot software complications.

·        Intermediate level proficiency in Microsoft Office, Word, Excel, Power Point.

·        Excellent writing and verbal communications skills.

·        Ability to prioritize, meet deadlines and stay organized.

·        Detailed-oriented, organized, enthusiastic and energetic.

·        Strong sense of responsibility, effective time manager with the ability to multi task in an extremely fast

paced work environment.

·        Exceptional organizational skills and attention to detail.

·        Ability to attend occasional evening and weekend events and work overtime, as required.

·        Awareness of the confidentiality of our work.

·        A team player able to work well with other professionals and lay leaders.

Excellent benefit package offered

Please send resume and cover letter, including start date availability and salary requirements to:


Organization is closed on Jewish and Legal holidays.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

Please send a cover letter, indicating why you feel you would excel in this position, along with your resume.