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Executive Assistant (President's Office)

Posted by
ColorOfChange.org
|
New York, NY
New
|
Published 13 days ago

ABOUT COLOR OF CHANGE

Color Of Change is the nation’s largest online racial justice organization. We develop strategies to put an end to policies and practices that hold Black people back while championing solutions that move all people forward. As a national force driven by over one million members, we move decision-makers in corporations and government to create a more humane and less hostile world for Black people in America. 

Color Of Change was founded in 2005 in response to the realization that, during the Hurricane Katrina crisis, no one was afraid to disappoint Black people. There were no consequences that Black people were left stranded on their roofs to die, nor was their sufficient infrastructure within Black communities to aggregate power and hold leaders accountable to tragic injustices. Color Of Change is impacting lives by introducing accountability into systems of decision-making. We leverage emerging technologies, along with our media savvy and sharp focus, to build the power it takes to move decision-makers in corporations, media, and government; this drives meaningful change for Black people in the service of ending injustice for all oppressed groups.

POSITION DESCRIPTION

Our team seeks an exceptional, experienced, and highly dedicated Executive Assistant to support two senior members of the President’s Office--the Chief of Staff and the Senior Advisor to the President. 

The President’s Office embodies our goal of supporting COC as an inclusive, transparent, accountable, and responsible organization. We create and coordinate opportunities for direct dialogue between the COC leadership and staff while ensuring that staff can participate in and inform the work of the President.

The team supports the strategic and creative thought leadership of the President with the goal of furthering the organization’s vision, impact, and efficiency. We serve as a point of coordination for public engagements for the President and the various departments. We strive to remove obstacles and barriers for engagement and to improve staff awareness and involvement in the work of COC leadership. 

The ideal candidate will be an administrative professional committed to getting results in a fast-paced, collaborative, and strategic growth-focused environment. This position, and is ideal for an impeccably organized, superbly detail-oriented individual with a strong interest in racial and social justice issues. If you’re passionate about utilizing your expertise and administrative skills to enhance daily workflow and impact during this unique time in history, we want you to bring your talents and acumen into the inner workings of the movement within the President’s Office.

This position is based in our New York office and reports to the Director of the President’s Office.

RESPONSIBILITIES

Calendar Management & Complex Travel Coordination

  • Coordinate the Chief of Staff and Senior Advisor’s schedules with a strong understanding of shifting and regular priorities to maximize impact and workflow
  • Lead scheduling internally and externally with various internal teams on behalf of the Chief of Staff and Senior Advisor
  • Flawlessly manage and coordinate various travel arrangements for the Chief of Staff and Senior Advisor and/or those collaborating with the President’s Office, ensuring accuracy, efficiency, and impeccable attention to detail with shifting needs and priorities
  • Coordinate and execute logistics for all Chief of Staff and Senior Advisor hosted meetings events, and programs coordinating contractors and vendors as needed
  • Create meetings and associated timelines; prepare and distribute meeting notifications, agenda materials, and manage all correspondence and meeting execution with the highest level of accuracy, efficiency, and attention to detail

Data Entry & Records Management

  • Ensure that expense reports, receipts, per diem, and reimbursements are filed in a timely fashion
  • Complete and submit the Chief of Staff and Senior Advisor’s timesheets and department invoices effectively and efficiently, minimizing any margin of error or risk
  • Collaborate with other departments to produce and/or collect accurate data for reports and other actionable items for the President’s Office
  • Take meeting notes and share next steps with collaborators as needed; attend board and working group meetings, record and circulate minutes

Additional Administrative Responsibilities

  • Work closely with the Senior Executive Assistant to the President acting as a key liaison and representative for the President’s Office
  • Willingness to coordinate and support the IT needs of the senior executives
  • Routinely exercise discretion while assisting the Chief of Staff and Senior Advisor in enforcing management policies and general business operations for COC
  • Lead and support administrative projects; ensuring that they are accomplished in a timely and accurate manner, continually updating the Chief of Staff and Senior Advisor with status reports
  • Assist the Chief of Staff with materials pertaining to the Color Of Change Board Retreats
  • Support logistics and preparation of materials for quarterly Presidential Leadership Team retreats
  • Provide support for other administrative positions and duties as required, including event management 

QUALIFICATIONS

The ideal candidate will be extremely proactive and convey administrative excellence, exercising complete discretion and poise under pressure, while demonstrating effective written and oral communication skills. Candidates with excellent attention to detail and the ability to prioritize time-sensitive assignments will excel in this role.

You should have:

  • At least 8-10 years of experience in an administrative role supporting Senior/C-suite executive(s) or an Executive level office (nonprofit/social justice organization experience preferred)
  • Experience supporting multiple principals       
  • Significant demonstrated experience crafting internal and external facing client/partner communications and high-level proficiency in MS Office and Google Suite
  • Impeccable verbal, written, research, communication, and deck creation skills, and experience 
  • Demonstrated alignment with Color Of Change’s mission, and a strong commitment to racial and/or social justice
  • Excellent organizational skills and the ability to communicate complex ideas in clear, concise terms (verbally and written)
  • Ability to prioritize competing projects and multi-task across a broad spectrum of collaborators, based in various office locations or working remotely 
  • Ability to exercise independent judgment and take initiative in an environment with shifting priorities
  • Able to work independently in a face-paced environment, with a proactive approach
  • Commitment to confidentiality and ability to exercise absolute discretion
  • A passion for creating community on our team

ABOUT COLOR OF CHANGE

Color Of Change is the nation’s largest online racial justice organization. We develop strategies to put an end to policies and practices that hold Black people back while championing solutions that move all people…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Salary

$72,000.00

Benefits

Color Of Change offers a competitive salary and a comprehensive benefits package, including generous vacation and holiday schedules and medical, dental, and disability insurances.

Color Of Change offers a competitive salary and a comprehensive benefits package, including generous vacation and holiday schedules and medical, dental, and disability…

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY

How to Apply

Click the "Apply for this position" link and submit a resume and COC-specific cover letter. Applications will be received on a rolling basis.

Click the "Apply for this position" link and submit a resume and COC-specific cover letter. Applications will be received on a rolling basis.

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