Administrative Coordinator

Job Type

Part Time


Details: $16/hour; 20 Hours a week; Salaried



Start Date:


Application Deadline:



United States



Rain City Rock Camp for Girls, based in Seattle, encourages positive self esteem in girls and gender non-conforming youth through music education programs. Each year approximately 300 youth participate in our programs, and over 150 volunteers donate over 7,000 hours of time and services. Our staff is a small and collaborative team that values and seeks diverse team members who are passionate, innovative, collaborative, professional, fun, responsible, and solution-oriented.


The Administrative Coordinator serves as the office and program support person. The team member in this position serves as the first point of contact for participants, parents, volunteers, and other vendors working with the organization.

This position reports directly to the Executive Director. This is an excellent opportunity for a strong multi-tasker with stellar administrative skills, attention to detail, computer skills, and enthusiasm for working as part of a team.

REPORTS TO: Executive Director


Program Support (70%)

Provide administrative support for all programs, partner programs, special events, and fundraising events as needed. Program support duties include, but are not limited to:

General Program Support

Order, monitor, and process non-gear related camp supplies (screen printing ink, paper, crafts)

Coordinate and liaise with program and showcase sites

Hire moving company and supervise moving

Supervise camp food operations and logistics

Respond to all inquiries to the general programsupport@ email account

Participant Coordination

Process all incoming applications and payments

Collect and track participant waivers and liability forms

Communicate schedule details with participants

Liaise with participant parents for youth programs

Mange participant files and records

Front desk management at programs

Program Volunteer Coordination

Coordinating volunteers for RCRC programs involves communicating with the Program Director and Director of Community Engagement regarding staffing needs, and responding to those needs. These tasks include:

Creating, monitoring, and publicizing applications and sign-up forms

Communicating with volunteers

Training support volunteers and assist with trainings of program volunteers

Facilitating background checks

Volunteer Appreciation events & thank you cards

Soliciting feedback from volunteers through surveys.

Coordinator provides admin support for the enrollment of volunteers in all RCRC programs including but not limited to:

●     Summer Camp

●     South Sound Rocks!

●     Ladies Rock Camp

●     Amplified Teen Voices

Administrative Office Management (30%)

Administrative Coordinator is responsible for general office management and administrative support of staff and the organization. Duties include, but are not limited to:

Administrative volunteer coordination

Coordinating volunteers for RCRC administrative tasks involves communicating with the Director of Community Engagement and the Executive Director regarding staffing needs, creating and monitoring sign-up forms, publicizing sign-up forms, following up (including one on one asks) for roles that need to be filled, communicating with volunteers, maintaining volunteer opportunity listings on the United Way website, and other duties. Examples of volunteer opportunities and events coordinated by the Volunteer Coordinator are:

●     Newsletter mailings

●     Annual appeal mailings

●     Annual gala event

●     Community partnership events (phone banking, tabling, etc.)

Office Support

Pick up, open and distribute all incoming mail and post outgoing mail, including keeping adequate postage on hand

Respond to general inquires for information from the info@ email account

Answers RCRC general phone and maintain voicemail

Gift acknowledgement

Advertising & online marketing (assist).

Website maintenance & light IT duties

Training employees on systems/processes

Maintain accurate and organized files and electronic records.

Maintain office supply inventory and replace on as-needed

Assist in maintaining an organized and tidy work environment

Oversee information systems, including website, computer networks, and other office systems

Handle minor technology issues as they arise and coordinate with our volunteer Tech Director for major issues

Assist Executive Director, and other staff as needed



Must be highly organized, a self-starter, and strong multi-tasker

Efficiency is required, as well as the ability to meet deadlines

Must pay tremendous attention to detail

Must have excellent written, oral, and interpersonal skills

Proficiency in donor databases or willingness and ability to learn new programs easily

Must be familiar with Microsoft Office, Word Press, Google Apps/Docs/Gmail, familiarity with Adobe Creative Suite preferred

Ability to work well independently with minimal supervision and as part of a team

Must be reliable and punctual

Interest in music, feminism, social justice, and cultural issues

Experience with trouble shooting technology/office operation issues

Tuesday-Thursday work week during business hours, with occasional meetings and events on evenings and weekends

Bachelor’s degree or equivalent combination of education and experience


Prior administrative experience

Experience working with people from diverse communities

A valid drivers license and access to a vehicle

Experience with or understanding of the Seattle music scene, or desire to work with musicians 

Level of Language Proficiency

Proficient in English

Professional Level


Minimum Education Required

High School

How To Apply

Please visit our website at for more information about RCRC. Email your resume, cover letter, and contact information for three references to NO PHONE CALLS PLEASE. Position is open until filled. People of color are strongly encouraged to apply. RCRC is an Equal Opportunity and queer-friendly employer.