Join a vibrant and busy team to work on cultural exchange programs and projects with experienced arts managers! Our Program Associate will work directly with individuals, host organizations, and universities to facilitate educational and cultural exchanges for students, professionals, artists, and researchers from around the world. The Program Associate will provide support to applicants to our J-1 Exchange Visitor Program, managing on-going applications and providing applicants with a positive visa sponsorship experience. The Program Associate is the first point of contact at IA&A for program applicants, and so serves as an ambassador of our culture, mission, and values to our participants and partners.
About Cultural Exchange Programs
Cultural Exchange Programs is a program of International Arts & Artists (IA&A), a non-profit organization dedicated to increasing cross-cultural understanding and exposure to the arts internationally. In addition to Cultural Exchange Programs, IA&A’s other programs include our contemporary art space IA&A at Hillyer, our Traveling Exhibition Service, and our in-house Design Studio, all of which provide services to artists, cultural institutions, and the public. Cultural Exchange Programs maintains professional and knowledgeable, yet also social and relaxed, department culture. We believe in strengthening our team by balancing work with some occasional fun, and we love collaborating with our colleagues in other departments for both. Reporting to the Director of Cultural Exchange Programs, this role has a close working relationship with the Program Officer and departmental interns.
Principal Duties and Responsibilities
- Manage applications for international students, professionals, artists, researchers, and more, who are applying for J-1 visa sponsorship with IA&A.
- Prioritize, establish, and adhere to appropriate timelines for processing each application.
- Review application materials to ensure they are in compliance with each program’s requirements.
- Maintain communication with applicants and host organizations to ensure application deadlines are met.
- Create and maintain accurate records in the Student and Exchange Visitor Information System (SEVIS) and issue visa forms.
- Assist with inquiries, providing program information to inquiring host organizations and prospective exchange visitors.
- Maintain up-to-date records of ongoing applications and inquiries.
- Develop and implement marketing strategies to grow IA&A’s programs and support broader outreach efforts.
- Build and maintain relationships with host organizations, exchange visitors, and program alumni.
The ideal candidate is interested in cultural exchange and diplomacy, is client-focused and excited to engage with applicants and host organizations, is well-organized and capable of accurately maintaining large amounts of qualitative and quantitative data, pays meticulous attention to detail, has well-developed professional written and verbal communication skills, and is a self-starter who also enjoys working as part of a close-knit team. Preference will be given to candidates with experience administrating international or other exchange programs.
Kind: Part-Time (24 Hours per week)
- Candidates must have at least a Bachelor’s degree and at least one year of professional experience. Currently enrolled Master’s students are also encouraged to apply.
- Fluency in English required, while fluency in additional languages is preferred.
- Excellent organizational skills with strong attention to detail.
- Excellent analytical and communication skills.
- Service-minded individual who is self-motivated and can work independently and as part of a team within a professional office environment.
- Experience working outside the United States is preferred.
- Candidate must be able to pass background check with Washington, DC, Metropolitan Police Department.
- Must be a U.S. citizen or Legal Permanent Resident.
- Take a leadership role in an exciting exchange program and learn about broader cultural diplomacy initiatives.
- Be part of a tight knit team of cultural exchange experts.
- Enjoy a well-balanced office culture with friendly and creative professionals.
- Convenient location: our office is located minutes from the Dupont Circle metro station.
- Be surrounded by the incredible art, culture, and cuisine Washington, DC, has to offer!
Level of Language Proficiency
Fluency is English is required. Fluency in additional languages is preferred.
Minimum Education Required
How To Apply
To Apply: Candidates should email a resume and matching cover letter addressed to Christopher Sciotto, Program Officer, Cultural Exchange Programs, International Arts & Artists, to firstname.lastname@example.org. Subject line must read "CEP Program Associate - Your Name". Incomplete submissions will not be reviewed.