Administrative and Program Associate

Job Type

Full Time




133 Portland Street
United States


The League of Women Voters of Massachusetts (LWVMA) is a non-profit, non-partisan civic organization that seeks to educate, empower, and advocate for all Massachusetts residents. The League is a trusted source of unbiased election information and civic education. We do not support or oppose candidates. We advocate for positions on public policy issues only after careful study by our grassroots membership.


Founded in 1920, LWVMA has approximately 3,000 membersboth men and womenall across the state and in 46 local Leagues. Massachusetts League activities are coordinated by two distinct but complementary organizations. The League of Women Voters of Massachusetts is the political advocacy and membership organization. The League of Women Voters of Massachusetts Citizen Education Fund is the citizen education and voter service organization.

Job Description

Reporting to the Executive Director, the Administrative and Program Associate will play a key role in managing day-to-day operations of LWVMA and supporting the organization’s programs and long-term strategic goals. This is a small office with two full-time employees and one part-time employee.

Responsibilities include:

Office Management: Oversees the daily operations of the LWVMA office, including answering phones, sorting mail, responding to inquiries, updating database, recording check and credit card payments, making deposits, preparing invoices, organizing files and records, maintaining office machines, ordering supplies, liaising with outside vendors, etc.

Event Coordination: Assists Executive Director and committee members in organizing and executing the LWVMA Convention, Council, Day on the Hill, Video Contest Award Ceremony, and other events.

Communications: Coordinates and updates the social media efforts of LWVMA (i.e., Facebook, Twitter, Wordpress website) and the email process for Action Alerts, e-newsletters, and other communications (Constant Contact). Creates flyers, programs, and other materials for events. Responsible for filing LWVMA testimony with legislative committees.

Project Support: Assists with ad hoc project work. May supervise part-time/intern positions.

Member Support: Provide members/local Leagues with materials and information to support their work.

Schedule: This is a full-time position, 9 a.m. to 5 p.m., Monday through Friday. The Administrative and Program Associate will also be required to work at approximately 3-5 evening and/or weekend events every year.

Compensation and benefits: Competitive salary and health benefit; 10 days of vacation, 5 days of sick/personal leave, 13 holidays.


•   Bachelor's degree

•   1-2 years of non-profit and/or administrative experience preferred

•   Proven attention to detail and demonstrated ability to manage multiple priorities

•   Excellent communication skills

•   Proficiency in Word, Excel, database, and Wordpress management

•   Ability to work well independently and as part of a team

•   Commitment to the mission of LWVMA

•   Experience with graphic design a plus


Email cover letter and resume to

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply