Academy Compliance Specialist

Job Type

Full Time


Minimum: $50,000.00
Maximum: $55,000.00



Start Date:


Application Deadline:



101 Myrtle Street
United States



Under the direction of the Head of School, the Academy Compliance Specialist is deeply involved in charter school compliance through meeting reporting requirements with the District and State and supports student success in the Charter High School Program. The Academy Compliance Specialist oversees course scheduling, manages quarterly academic assessments of all students, records academic success through data and archival record keeping, supports grants through record keeping and intake documentation; creates and updates statistical and narrative reports. The Academy Compliance Specialist supports corpsmember academic success through direct service, participation in program planning and reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Reporting and Compliance:

• Oversees all daily attendance tracking and ensures timely submission of Average Daily Attendance (ADA) report to district personnel

• Manages all aspects of CALPADS state database reporting and ensures certification of reports by each of the four deadlines throughout the year

• Submits annual CBEDS report to the state based on Fall data

• Works with Head of School to complete annual School Accountability Report Card (SARC), submits to District and posts to website as required

• Maintains data on Measurable Pupil Outcomes per charter agreement

• Supports program staff on grant management by creating system of file creation and completion of grant intake paperwork

• Generates exit paperwork and reports for OUSD as required

• Works with Support Services Manager to complete sections of required California Conservation Corps reports and in preparation for annual site visit; including maintaining system of tracking and documenting staff training

• Administers and processes bi-annual teacher evaluations by students

• With Deputy Director, oversees the administration of the AmeriCorps Education Award program and ensures compliance with federal regulations

• Supports grant management and compliance by working with program staff to create specific participant files based on grant guidelines

Support for Student Intake and Progress:

• Facilitates intake testing during orientation

• Manages schedules for all students in Academy and generates daily roll sheets for staff use

• Receives Corpsmember paperwork (evaluation forms, incident reports, long-term suspensions, etc) enters them into the CorpsNET student information system and archives paperwork into student files

• Administers and scores NWEA and CASAS tests as needed

• Oversees the creation of certificates and awards of student achievement for recognition and ensures they are recorded in CorpsNET

• Manages the creation and distribution of progress reports each term

• Tracks Honor Roll and Academic Contracts

Student Records:

• Creates, oversees, and maintains student cumulative files by ensuring application is complete and information is gathered from previous schools if need be (ie: Individual Education Plans)

• Ensures that Corpsmember status is up-to-date and accurate in CorpsNET

• In partnership with teaching staff, maintains CorpsNET records of student progress; achievements, test scores, and other appropriate indicators

• Assists to create, improve, problem-solve, and maintain attendance and student progress tracking systems

• Maintains database information and completes ESL/CELDT, Free/Reduced Lunch, homeless status, and other demographic information needed for state reporting purposes

• Works with Dean of Students to maintain high level of accountability for student attendance and regularly communicates clear processes of progressive discipline to staff

• Oversees tracking of graduation requirements for all students and conducts final portfolio review of each graduate to ensure requirements are met and CorpsNET is accurate prior to final presentation

General Support for Corpsmember Program:

• Initiates and maintains positive working relationships with all staff, including Job Training, Recruitment, Recycling, Finance, HR and Directors

• Participates in planning, task-forces, committees, etc. to support the ongoing integration of multiple aspects of the Corpsmember Program

• Has clear lines of communication with Job Training Supervisors to discuss student progress and needs, attendance questions, problem-solving

• Assist with event planning for Civicorps and the Corpsmember program such as Shakespeare, fundraising galas, and graduation celebrations


• Accuracy/Attention to detail - primary person who deals with data and reporting

• Communication - excellent written and verbal skills, good public speaking skills

• Initiative/Self-motivated - ability to work independently with minimal supervision

• Judgment/Integrity - ability to be balanced in getting things accomplished, maintaining confidentiality, adhering to policies

• Problem-solving - ability to come up with solutions when issues arise

• Planning/Organization skills - success depends on following systems and procedures, recordkeeping, setting priorities and timelines

• Quick Thinking & Learning - ability to learn new databases, organizational culture, and hit the ground running

• Reliability - completes work in a timely manner; ability to identify actions to complete tasks, meet schedules, and deadlines


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• BA or BS required, plus two or more years administrative or related experience and/or training; experience using Word, Excel, Outlook, and Data Entry with prescribed databases.

• Experience with CALPADS reporting a plus.

• Ability to pass Federal background check and TB test

• Experience working in a youth development agency or experience working in traditional and/or innovative school environments.

• Experience working with diverse staff and participants.

• Computer proficient and comfortable with acquiring new technology skills.

Civicorps is an equal opportunity employer. We do not discriminate based on race, color, creed, gender, religion, sexual orientation, marital status, gender identity and expression, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, or any other unlawful consideration.


Civicorps has a culture of caring for each other, personally and professionally. We enjoy a working environment that includes on-going staff activities, numerous health and wellness programs, employee recognition programs, and much more.


Civicorps offers a competitive employee benefits package including:

-Health Plan Options, including mental health care

-Dental and Vision

-Employer Paid Long Term Disability

-Life, Accidental Death/Dismemberment Insurance

-Health and Wellness Activities

-Paid Time Off, with additional paid winter leave

-403(b) and ROTH retirement plans with generous company match

-Flexible Spending Account for Health/Child Care

-Professional Development

-Free Parking (close to BART and Jack London Square)

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please provide a cover letter, resume or CV. Application materials that do not reference this specific position will not be considered. No Phone Calls Please.

For More Information:

Visit the Civicorps website: