SECRETARY/OFFICE ADMIN ASSISTANT

Job Type

Full Time

Published

11/05/2018

Application Deadline

12/07/2018

Address

3250 East Shelby Street
Ontario
California
91764
United States

Description

The Southwest Regional Council of Carpenters represents over 50,000 union carpenters in Southern California, Nevada, Arizona, Utah, New Mexico, and Colorado. We are seeking a motivated and hardworking secretary/admin assistant to join our team in Ontario, California. The ideal candidate is personable and organized with proven work experience as a receptionist, front office representative, or similar role.


DUTIES & RESPONSIBILITIES:

·        Greet and welcome members and guests as soon as they arrive at the office

·        Listen to member requests and needs to determine the most efficient service and department for service

·        Answer, screen, and forward incoming phone calls

·        Data entry, manage and maintain office databases and filing systems

·        Ensure reception area is tidy and presentable, with all necessary materials (e.g. pens, forms and brochures)

·        Provide basic and accurate information in-person and via phone/email

·        Receive, sort and distribute daily mail/deliveries

·        Maintain office security by following safety procedures and controlling access via the reception desk (lock door, etc.)

·        Order front office supplies and keep inventory of stock

·        Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing


SKILLS & QUALIFICATIONS:

·        Proficiency in Microsoft Office Suite

·        Hands-on experience with office equipment (e.g. fax machines and printers)

·        Solid written and verbal communication skills

·        Ability to be resourceful and proactive when issues arise

·        Excellent organizational skills

·        Multitasking and time-management skills, with the ability to prioritize tasks

·        Customer service attitude

·        High school degree; additional certification in Office Management is a plus

Level of Language Proficiency

·      Bilingual English/Spanish

Professional Level

None specified

Minimum Education Required

High School

How To Apply

To apply, please email resume and cover letter to Alexis Olbrei, Chief of Staff, at aolbrei@swcarpenters.org


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