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Executive Assistant

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Community Arts Stabilization Trust | San Francisco, CA
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Community Arts Stabilization Trust


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Published 13 days ago

Organization Description:

Community Arts Stabilization Trust (CAST) was founded in 2013 on the premise that the arts drive strong, vibrant, diverse communities. Together with its partners, CAST facilitates equitable urban development by creating affordable workspaces for arts and cultural organizations. CAST does so by acquiring properties, building the capacity of cultural organizations to lease and own property, leasing to sustain below-market rents for those not poised to buy, and developing complementary initiatives to achieve its mission.


CAST believes that when arts entities have stable homes, shielded from a volatile real estate market, artists and arts groups are free to be the trailblazers and culture bearers that help make San Francisco a global hub of innovation and creativity.


Current projects include: the renovation and management of a multi-tenant arts center at 447 Minna Street in the heart of the 5M project in San Francisco, management of three cultural facilities at 1007 Market Street, 80 Turk Street, and 2301 San Jose Avenue in San Francisco, Culture Compass, a city-wide mapping project of cultural spaces, and Keeping Space Oakland, a community building, technical and financial assistance initiative designed to mitigate nonprofit displacement in the arts sector. With over $38.5 million in funding to date, CAST is regarded as a major rising star and quickly emerging as a “go to” organization for real estate development and management in the arts sector.

 

For more information, go to cast-sf.org.

 

Position Overview:

The Executive Assistant will work closely alongside CAST’s founding Executive Director to support efforts that shape the next phase of CAST’s financial and programmatic growth. The ideal candidate will be enthusiastic about CAST’s mission, and provide administrative support and coordinate critical behind-the-scenes efforts that drive forward CAST’s fundraising, leadership development, and real estate work. This is a full-time, exempt position based in San Francisco.


Responsibilities include:

●      Manage Executive Director’s calendar, including donor meetings and arranging complex or detailed travel plans, itineraries, and agendas for both national and international business; compiling documents for meetings.

●      Support Executive Director to execute all aspects of her wide-ranging efforts leading CAST and, in particular, community engagement, fundraising, leadership development, and real estate development. For example, s/he/they would manage the donor database. Provide administrative support on selected projects such as board meetings, retreats, and Keeping Space-Oakland.

●      Facilitate completion of monthly expense reports and file reimbursements for Executive Director.

●      Prepare first drafts of correspondence that is sometimes confidential and compose acknowledgment letters to external stakeholders.

●      Work closely and effectively with the Executive Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for what issues are taking place, their level of urgency, and keeping the Executive Director updated.

●      Research, prioritize, and follow up on incoming inquiries/concerns addressed to the Executive Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.


Qualifications:

●      Bachelor’s degree plus at least 2 years of relevant experience, including track record of prioritizing and executing multiple time-sensitive priorities with precision and integrity.

●      Exceptional organizational skills, even when facing multiple deadlines.

●      Excellent listener and communicator.

●      Demonstrated ability to be a strong team player.

●      Positive, proactive, and “can do” attitude.

●      Previous experience in a nonprofit or social enterprise organization preferred, not required. Previous experience could be at an organization focused on the arts, community development, real estate development, asset management, or a for-profit real estate development company.

●      Ability to maintain confidentiality and a high level of discretion.

●      Demonstrated passion for arts and culture.

●      Commitment to CAST’s mission and vision.

●      Commitment to continuous learning.

●      A sense of humor.

●      Creative problem-solver.

●      Experience with Raiser’s Edge, Salesforce, or other fundraising data systems

●      Ability to work weekends and evenings, as required, including at least 12 annually.

●   Skilled user of Microsoft Office Suite (Word, Excel, Power Point), Adobe Acrobat, and Google Suite apps. Demonstrated ability to learn new applications and support others in the adoption of new applications.


Work Environment and Physical Requirements:

Typical office environment

Ability to lift up to 25 pounds

Position Location: San Francisco, CA

Organization Description:

Community Arts Stabilization Trust (CAST) was founded in 2013 on the premise that the arts drive strong, vibrant, diverse communities. Together with its partners, CAST facilitates equitable urban development by…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required

How to Apply

Please submit a resume, and a cover letter describing why you would be interested in working at CAST to jobs@cast-sf.org. Kindly include the position name in the e-mail subject line. The Community Arts Stabilization Trust is an Equal Opportunity Employer and as such, complies with Federal, state, and/or local laws that prohibit discrimination in employment, based on race, religion, color, age, sex, national origin, citizen or intending citizen status, disability and veteran status. Information provided during the application or employment process will not be used to discriminate against any individual in any manner. Qualified candidates of diverse backgrounds are encouraged to apply.

Please submit a resume, and a cover letter describing why you would be interested in working at CAST to jobs@cast-sf.org. Kindly include the position name in the e-mail subject line…

Location

70 Otis Street, San Francisco, CA 94103

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