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Operations Program Specialist I

Posted by
The Nature Conservancy
|
Arlington, VA
New
|
Published 23 days ago

About TNC

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive.

We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. Whether it’s career development, work/life balance, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Our goal is to cultivate an inclusive work environment so that all of our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued.


Position Summary

The Operations Program Specialist I will work as part of the Global Science business unit coordinating tasks and resources across a range of  functional activities, such as operations support, procurement, recruitment and meetings management for several programs, including the Science for Nature and People Partnership (SNAPP). Global Science is the Conservancy’s centralized research unit that drives synthesis and creation of new evidence around linkages between conservation and human well-being. Lead Scientists and other science staff in Global Science drive primary research and synthesis at the leading edge of use-driven science, probing for solutions to joint global challenges for nature and people. We also cultivate and engage world-class universities in partnerships that help bring global expertise in diverse disciplines to our conservation challenges. Founded in 2013, the Science for Nature and People Partnership (SNAPP) is the world’s premier innovation engine of conservation science and sustainable development policy, partnering with public, non-profit and private sector organizations around the world to transform the relationship between people and nature. Backed by the Nature Conservancy (TNC) and the Wildlife Conservation Society (WCS), SNAPP funds, convenes and supports Expert Working Groups addressing challenges in four focus areas: Climate Resilience, Food and Freshwater, Ocean Sustainability and Social Innovations. Visit www.snappartnership.net to learn more. This position will report to the Director of Finance and Operations, and work closely with many members of the Global Science team, particularly the Finance & Contracts Specialist and the SNAPP Director.

 

Functions

The Operations Program Specialist I will work towards meeting the strategic priorities of these programs by implementing tactics for approved plans and completing day-to-day tasks and activities. They will be responsible for planning and execution of logistics for special events and meetings, scheduling, negotiating venue, lodging and catering contracts, providing invitation letters for visas and other business purposes, distributing information packets in advance of the meeting and arranging reimbursement for individual attendees. The Specialist I will maintain central online file management system, including tracking high-level information about all SNAPP working groups (e.g., start and end dates, total funding, funding source, points of contact, meeting schedules and attendees for each meeting), as well as soliciting, tracking and filing bi-annual and final reports for programs. The Specialist I will manage the operations aspects of the SNAPP annual request for proposals (RFP), serving as the point of contact with the website hosting vendor, reporting technical issues, sending out deadline reminders, distributing proposals to reviewers and collating responses. . In addition, the Specialist I will provide administrative support in one or more of the following human resources functions: recruitment, talent management, compensation, and training. They will respond to inquiries about program activities, create program materials, and draft correspondence for routine program communications. They will be well versed in the systems and resources utilized by the team in order to execute assigned tasks. The Specialist I will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will implement processes and practices in order to improve team effectiveness. The Specialist I will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations.

 

Qualifications

  • Bachelor’s degree and 2 years related experience or equivalent combination;
  • Experience coordinating administrative processes;
  • Experience generating reports and interpreting data;
  • Experience in business writing, editing, and proofreading;
  • Experience organizing time and managing diverse activities to meet deadlines; and
  • Experience working across teams and communicating with a wide range of people

 

ORGANIZATIONAL COMPETENCIES

Builds Relationships

Builds productive relationships by interacting with others in ways that enhance mutual trust and commitment.

Collaboration & Teamwork

Works collaboratively with stakeholders across levels, geographies, backgrounds, and cultures to improve decisions, strengthen commitment, and be more effective.

Communicates Authentically

Communicates proactively and in a timely manner to share information, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback.

Develops Others

Takes ownership to help develop others’ skills, behaviors, and mindsets to help them maximize their workplace contributions.

Drives for Results

Sets challenging goals and objectives based on a strong sense of purpose and high-performance standards and steadfastly pushes self and others for tangible results, while ensuring work-life balance.

Leverages Difference

Demonstrates commitment to harnessing the power of differences strategically; consistently sees, learns from, and takes strategic action related to difference; and demonstrates the self-awareness and behaviors to work across differences of identity and power respectfully and effectively with all stakeholder. Actively seeks to build and retain a diverse workforce and fosters an equitable inclusive workplace by drawing upon diverse perspectives.

Systems Leadership

Thinks and acts from a broad perspective with a long-term view and an understanding of 1) the dynamic nature of large-scale challenges and 2) the need for integrating five key practices: skillfully engaging appropriate people; providing a clear process for change; taking a holistic view of situations; focusing on a small number of strategic actions, while learning from and adapting them over time; and being aware of how one’s own thinking or patterns of behavior may be limiting change.

 

This description is not designed to be a complete list of all duties and responsibilities required for this job.

About TNC

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. As a science-based organization, we create innovative, on-the-ground solutions to our world’s…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    2-Year Degree Required

Location

Remote
Work may be performed anywhere in United States
Associated Location
4245 North Fairfax Drive, Suite 100, Arlington, VA 22203, United States

How to Apply

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