Job Type

Part Time


Minimum: $12
Maximum: $20
Details: Wage commensurate with experience



Start Date


Application Deadline



111 N. 49th Street

United States


The Bookkeeper /Administrative Assistant gives crucial support to all Families Forward Philadelphia’s programs and activities. This position is responsible for office logistics and operations, including: QuickBooks for Nonprofits; processing contracts, invoices, payroll, check disbursements; managing relationships with vendors and contractors; and collaborating with CFO and program staff to ensure all logistical requirements are met and lead to success for all events and programs.

Essential Duties and Responsibilities:

·        Manage QuickBooks for Nonprofits for organization

·        Lend critical support to program staff

·        Process invoices and receipts and manage payroll and check disbursements; meet monthly deadlines

·        Manage & track grants and contracts files, finances & invoices


·        Well versed with QuickBooks for Nonprofits

·        Well versed with Word, Excel and Outlook

·        Well versed with payroll processing and Paychex Preview

·        Knowledge of accounting

·        BA preferred but not required, Associates Degree required

·        A minimum of 3 years of administrative experience required

·        Experience tracking multiple budgets concurrently for invoicing

·        Familiarity with financial controls typical of a small non-profit organization required

·        Ability to work independently and across teams required

·        Self-motivated to create structure and bring solutions to unstructured or challenging situations

·        Excellent organization and communication skills, written and verbal

·        Ability to prioritize and multitask within a fast-paced, highly fluid trauma based environment

·        Ability to show respect for cultural diversity

·        Ability to behave in a professional manner

·        Ability to work independently

·        Successfully pass pre-employment drug screening and background clearances

Leadership & Teamwork

·        Team player; strive for excellence, be creative

·        Pay attention to details

·        Mature and responsible

·        Strong communicator

Role Context

·        Proactive and take ownership of position

·        Communicate regularly with CFO regarding position, issues and work load

·        Use good judgment in communicating issues to management's attention

·        Make sound, accurate and timely decisions within scope of authority. Ensure proper decision making and good judgment are exercised on issues that need to be escalated to management for resolution

·        Performs tasks according to prescribed procedures while using good judgment and sound decisions to work through exceptions or complex situations 


Benefits are prorated based on the number of hours worked

Professional Level

None specified

Minimum Education Required

2-year degree

How To Apply

Submit Resume and Cover Letter to:

No phone calls will be accepted.

Submittals accepted until September 10 2018

Please no temporary placement agencies solicitations

Families Forward Philadelphia is an Equal Opportunity Employer