Executive Coordinator

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Published 2 days ago

Organizational Overview: CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible.

CCOF is a nonprofit organization governed by the people who grow and make our food. Founded in California more than 40 years ago, our roots span the breadth of North America and our presence is internationally recognized. We are supported by an organic family of farmers, ranchers, processors, retailers, consumers, and policymakers. Together, we work to realize a future where organic is the norm.

Position Summary:

The Executive Coordinator is a vital member of the CCOF Certification Services (CS) LLC team. The Executive Coordinator reports to CCOF CS Chief Certification Officer (CCO) and is responsible for a wide variety of day‐to‐day operations in support of the CCO and the certification leadership team. Applicants must be able to work in a fast-paced office environment with significant job responsibilities. This is a full-time, salary non-exempt status position.

Position Responsibilities:

•        Manage CCO’s calendar and schedule including internal coordination of meetings

•        Manage CCO’s correspondence—sort, draft, edit, proof memos, letters and email

•        Answer and appropriately respond to or re‐direct incoming calls and messages

•        Work with internal databases and systems related to the office of the CCO

•        Proof, edit and format reports and other materials presented by the CCO

•        Support CCO with LLC Management Committee meetings, which includes securing venues, taking minutes, and maintaining committee forms such as decision summaries, and policies binder(s), and providing support to committee members

•        Make travel arrangements for the CCO and for cert staff travel to events and tradeshows

•        Meeting and event preparation – prepare packets of information (agendas, presentations) to ensure CCO is prepared for all engagements

•        Schedules and attends Cert Director meetings, Management Team meetings, CCO Office hours and Certification Staff meetings – set up meetings, take notes, follow up on action items

•        Process promotions and change of statuses for certification staff - employee status change forms, IT forms, HR forms

•        Makes purchases and pick-ups on behalf of team, such as appreciation items, food for meetings, etc.

•        Coordinates hospitality for meetings with guests; provides support during meetings

•       Assist with monitoring deadlines of various certification projects with outside parties, and between CCOF LLC and CCOF Inc.

•        Leading and managing special certification projects

•        Project lead for certification staff events such as our biennial Cert Summit

•        Work collaboratively with support staff of other internal offices to ensure coordination of messaging, projects, and policies across LLC, Inc. and the Foundation

•        Ensures checks are signed

•        Collect and code receipts and complete expense reports

•        Maintain and develop work-instructions for Executive Coordinator duties as related to the position

Essential Qualifications, Skills, & Experience:

·    Excellent communication skills in person and on the phone

·    Excellent writing and editing skills

·    Excellent computer skills including Word, Excel, Outlook, PowerPoint, and Adobe Acrobat programs

·    Ability to anticipate needs and to logically solve problems with little supervision

·    Discretion in handling and communicating sensitive information

·    Project management skills: ability to organize, monitor, and track numerous ongoing and one‐time activities, events and projects

·    Initiative

·    Strong attention to detail

·    Comfortable with frequent change and working in unknown situations

·    Ability to multi‐task in a fast‐paced environment

·    A positive attitude and willingness to do whatever it takes to get the job done

•     Familiarity with organic agriculture and food production a plus

Desired Qualifications:

Applicants must be able to document work experience and/or training to demonstrate the skills needed for the job. The following qualifications are desired:

•        Associate degree: Bachelor’s degree preferred

•        2 or more years of experience as an administrative or executive coordinator preferred

•        Must have own reliable vehicle available for errands

•        May require occasional overtime, working weekends, and travel


Compensation: CCOF takes pride in offering competitive pay and excellent benefits. The Executive Coordinator’s starting compensation will depend on qualifications and experience.

Hiring Process: Applications will be accepted until the position is filled. Interested applicants, please submit the following documents to, with “Executive Coordinator” in the subject line:

•        Cover letter summarizing your interest in CCOF and the position, and qualifications

•        Current resume

•        List of three professional references

Incomplete applications will not be considered. No phone calls, please. Only short-listed candidates will be contacted. Thank you for your interest.

CCOF is an equal opportunity employer. We encourage people with diverse backgrounds and experience to apply.

Organizational Overview: CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level


2155 Delaware Ave, Santa Cruz, CA 95060, USA
Suite 150

How to Apply

Email cover letter, resume, and three professional references to

Email cover letter, resume, and three professional references to

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