Events Producer

Job Type

Full Time

Published

06/11/2018

Address

Boston
Massachusetts
United States

Description

Design Museum Boston is seeking a talented Events Producer to plan, manage, and execute museum events. The position is full-time and reports to the Vice President of the museum.


     The Event Producer will:


  • Be an organized project manager for maintaining Design Museum Boston’s portfolio of events.
  • Work within an existing event framework to produce topics, presenters, schedule, layout, and more.
  • Design the structure and experience of events.
  • Plan multiple events at one time, creating a calendar of programming.
  • Research and coordinate with venues, acquire any necessary agreements, insurance, and/or permits. Also coordinate and spearhead site visits.
  • Solicit vendors for in-kind donations, work with vendors, and negotiate vendor contracts.
  • Research and identify prospects for event sponsorships.
  • Acquire, coordinate, manage, schedule, and energize event volunteers. Ensure photography, audio recording, and videography occur at each event.
  • Communicate and work with presenters and other special guests to ensure they are prepared to present and have a smooth experience.
  • Organize event materials, setup/strike-down for events, secure and coordinate pickup/delivery of supplies before and after each event.
  • Supervise event check-in, greet attendees, introduce program and presenters, act as primary point person for event management.
  • Coordinate and manage the technical side of events, such as A/V, slide presentation, etc, and take responsibility in larger events to research, coordinate, and facilitate events at varying scales.
  • Assist in overseeing sponsor presence fulfillment before, during, and after each event.
  • Assist in sponsor/vendor acknowledgment and thank yous before, during, and after each event.
  • Manage post-event data collection.



Qualified applications will have/be:


  • Bachelor’s degree or equivalent combination of education and relevant experience.
  • A strong work ethic and attention to detail. 
  • A creative problem solver with a passion for design and education.
  • A self-starter who can receive direction but also contribute under uncertainty.
  • Extremely organized and cool under pressure. 
  • An efficient worker producing quality work on both short and long term projects.


  • Experience managing and producing multiple events at a time.
  • Experience with social media and marketing basics.
  • Strong verbal, written, and interpersonal communication skills, able to speak publicly, and negotiate. This role requires an extroverted public speaker to speak at events, facilitate phone calls, etc.
  • Observant, friendly, kind, respectful, supportive of others.
  • Able to absorb and adapt work based on feedback from management.
  • Goal oriented, but not afraid to admit when they need help.



Technical Skills Required:


  • Adobe suite: photo editing, simple layouts via Illustrator/Indesign
  • A/V: working with projectors/laptops, audio setup, microphones/cords/PA, etc
  • Apple Keynote and Microsoft Powerpoint
  • Experience design/presentation, attendee experience from start to finish
  • Mailchimp, Eventbrite, Googledocs, Slack
  • Copywriting/editing


Position requires:


  • Full-time commitment, which includes morning and evening events.
  • Ability to work alone or as part of a team, sometimes under high stress.
  • Ability to stand for extended periods of time and lift at least 50lbs.
  • Valid driver’s license and clean driving record.
  • Must be at least 21 years of age.


Job details:


  • Begin immediately
  • Reporting to the Vice President
  • Full-time – Monday-Friday
  • On-site at Design Museum Boston’s office at 50 Milk St. 16th Floor Boston, MA


Our Culture


  • We work in a collaborative team environment with a non-profit meets startup mentality.
  • Our jobs are full time, with morning, evening, and weekend events, which makes it difficult to also maintain side-gigs.
  • We eat lunch together as team every day.
  • We are all creative problem solvers, even on-the-fly.
  • Ownership, autonomy, and initiative — We anticipate future needs/tasks.
  • We ask questions and are curious.
  • We all want to see Design Museum succeed, and this means participating in events and caring about our mission, content, and design overall.
  • We’re flexible! Things in our environment change quickly. We roll with the punches.

Benefits

  • 401k
  • Paid Time Off
  • Health and Dental Insurance
  • On Mondays we work from home!

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

info@designmuseumfoundation.org
https://designmuseumfoundation.org/boston/careers/events-producer/

Email cover letter and resume to info@designmuseumfoundation.org

Cover letter should outline/detail event planning and production experience.


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