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Productions Manager

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Published 20 days ago

Productions Manager

Full-time position with benefits. Schedule includes working nights & weekends. This position requires that the candidate be based in the Bay Area. 

Salary: $55,000-$65,000/year

Benefits include: Health, Vision, Dental, Paid Vacation Time, and Sick Days


Send cover letter and resume to jobs@lapena.org by April 23rd, 2021 or open until filled. No phone calls or drop-ins. Applications without a cover letter will not be considered. 


Job Overview

Rooted in the Latin American and Caribbean diaspora, La Peña Cultural Center collaborates with and unites communities by preserving and celebrating cultural traditions; producing creative new works; and nurturing global grassroots social justice movements with artists, activists and allies.

The Productions Manager’s (PM) primary priorities are: to build & maintain good relationships with everyone we work with & to create a safe, comfortable & positive experience for all. The PM is responsible for managing all production aspects of executing LP events, rentals, and special projects in our space (booking, staffing, production logistics, & technical needs). This person will be the point of contact for all needs related specifically to the execution of the event. The ideal candidate is someone who is constantly looking for ways to build upon systems, procedures, policies and the overall experience for everyone that La Peña works with and serves. This position requires coordination and management of events that are on-site, digital and livestreamed. This person will have a genuine commitment & passion for the mission, goals, & work of La Peña Cultural Center. 

The Productions Manager must have access to strong wifi and be open to using their personal phone when working remotely. The PM will be provided with a computer and appropriate software for this position. 


Productions (On-site, Digital, & Livestreaming)

  • Respond & book all event and rental inquiries (that are vetted by Programming & Marketing Associate) which meet our programming matrix requirements
  • Set up meetings to create contracts & set up appointments for walk throughs of the space as well as tech runs
  • Determine event logistics that need to be addressed during planning and execution process
  • Assess technical needs of events, communicate our a/v capabilities & rent equipment when necessary 
  • Create contracts for rentals & events; send these and other necessary docs to artists, renters & event organizers
  • Add upcoming shows, rentals and update changes when needed in booking database
  • Ensure that all ticketing information published is correct & keep track of ticket sales for each event
  • Answer questions from patrons about events including through the ticketing platform
  • Keep track of all outstanding balances with rehearsals and rentals. Follow up with the points of contact by email & phone 
  • Schedule staff & volunteers for all events
  • Assure that event spaces, box office and sound booth are “event ready” through daily/weekly inspections & completing on-going inventory (sound equipment, lighting equipment & other event necessary items)
  • Prepare folders with necessary information for the house managers, box office managers & tech staff
  • Review box office reports, show reports, ticketing payouts and report monthly earned revenue from tickets and rentals to Deputy Director
  • Regularly check program evaluations to analyze data to determine future programming possibilities
  • Send thank you emails to renters, artists and event organizers post production 
  • Identify & hire specialized production professionals to execute certain components of events


Venue Manager (when on-site for events)

  • Set-up spaces for events
  • Coordinate event logistics and communicate event expectations to staff, artists & renters
  • Manage staff and volunteers
  • Oversee ticket sales, rental payments and settle with artist(s) at the end of each event
  • Complete all administrative documentation & account for all revenue without error
  • Create an environment for guests, volunteers, staff, artists, event organizers that is professional & positive


Operations

  • Responsible for coordinating monthly sound maintenance schedule & any other repairs/installations
  • Responsible for hiring & training event staff (house managers & box office managers & on-boarding sound engineers & other technicians)
  • Review/Approve/Submit payroll hours of event staff & invoices for sound maintenance to bookkeeper
  • Keep track of monthly volunteer hours
  • Submit check requests for artists/co-organizers/vendors/contractors involved with each event
  • Perform monthly inventory of sound/lighting/event equipment; repair, replace & order new equipment
  • Manage ASCAP & BMI licenses
  • Pick-up, drop off and transport supplies and equipment from various locations as needed *
  • Track & reconcile event rental payments monthly & submit report to bookkeeper
  • Provide restaurant with monthly programming calendar


Skills

  • Must be hyper-detail oriented 
  • Excellent communicator  (written & verbal)
  • Problem solver
  • Dependable & a team player
  • Keep multiple documents &/or databases updated 
  • Can multi-task & can project manage 
  • Can create templates & handbooks that can be institutionalized 
  • Email, word docs, spreadsheets & databases (Salesforce, Microsoft Office, Google apps, etc.)
  • Schedule events and staff


Experience/Qualifications

  • Must have experience with booking and ticket sales platforms 
  • Bilingual in English/Spanish
  • 3 or more years of event production/coordination experience 
  • 3 or more years of management experience, has managed at a minimum 8 people or more
  • Varied experience with live sound  
  • Strong experience with lighting & stage management preferred
  • Has handled money (cash, checks & credit cards)  
  • Has dealt with disgruntled patrons/customers and difficult situations
  • Previous experience with livestreaming & digital events preferred 
  • A strong desire to research, learn and develop new technical skills 


Physical Demands

The responsibilities and tasks associated with this position will require that the Productions Manager regularly sit, stand, walk, speak, and hear. Must have the ability to climb ladders, lift & move moderately heavy equipment (45 pounds minimum), and can comfortably work in front of a computer for a long period of time. 


EOE

La Peña Cultural Center is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship or any other factor protected by anti-discrimination laws.


*La Peña does not own a company car

Productions Manager

Full-time position with benefits. Schedule includes working nights & weekends. This position requires that the candidate be based in the Bay Area. 

Salary: $55,000-$65,000/year

Benefits include: Health, Vision, Dental…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    May 3, 2021
  • Application Deadline
    April 23, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Managerial

Salary

$55,000 - $65,000

Benefits

Health, Vision, Dental, Paid Vacation Time, and Sick Days

Health, Vision, Dental, Paid Vacation Time, and Sick Days

Level of Language Proficiency

Bilingual in English and Spanish

Bilingual in English and Spanish

Location

Temporarily Remote
Work must be performed in or near Berkeley, CA
Associated Location
3105 Shattuck Avenue, Berkeley, CA 94705

How to Apply

Please send at a minimum a resume and cover letter to jobs@lapena.org. Anything else you decide to include could be very helpful in us making a decision.

Please send at a minimum a resume and cover letter to jobs@lapena.org. Anything else you decide to include could be very helpful in us making a decision.

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