G&C Specialist I / II

Job Type

Full Time

Published

07/20/2018

Application Deadline

08/20/2018

Address

Oakland
California
United States

Description

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search. To learn more about our work visit here.


We are seeking a customer-focused, highly organized, and detail oriented junior professional to fill the role of Grants and Contracts (G&C) Specialist I / II. The G&C Specialist I/II is responsible for post-award management and monitoring for an assigned group of grants and contracts funded by federal, state and other funding agencies with a heavy emphasis on financial oversight and providing support for budget development and management.   Under direct supervision of the G&C Manager, the G&C Specialist I/II will work closely with team members and management to develop detailed knowledge of the requirements of federal, state and other funding agencies in order to interpret regulations for principal investigators/project directors and provide outstanding customer service to program staff.


As the G&C Specialist I / II, you will:

  • Manage all phases of post-award grants and contracts administration, including monitoring budgets and reviewing and approving expenses.
  • Utilize ERP database system (currently PeopleSoft) to set up activities and to generate, analyze, maintain and monitor budgets.
  • Prepare financial reports for submission to funder, supports program teams with preparation and/or review of budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for PHI staff and PI/PDs as needed. Perform moderately complex data analysis as required.
  • Review sub-award/sub-contract and consultant agreements, amendments, and supplements for award compliance; plays a key role in preparing and submitting continuation applications.
  • Serve as the single point of contact for project staff and funders, and work in collaboration with other PHI departments.
  • Perform other duties as required by the needs of the department


Required qualifications for G&C Specialist I:

  • Bachelor's degree required. In lieu of degree, 4 years of relevant experience.
  • In addition to education requirements, 1 year of relevant experience including experience in budget development and analysis, and/or program support.
  • Basic understanding of accounting.
  • Ability to write and interpret contracts and agreements.
  • Intermediate proficiency with Microsoft Excel, Word, and Adobe Acrobat. 
  • Ability to work with a sophisticated database system (currently PeopleSoft) to maintain fiscal and administrative records.


Required qualifications for G&C Specialist II:

  • Bachelor's degree required. In lieu of degree, 4 years of relevant experience.
  • In addition to education requirements, 3 years of relevant experience including experience in budget development and analysis, and program support.
  • In-depth knowledge of sponsored projects administration.
  • Intermediate proficiency in fund accounting and budgeting.
  • Ability to write and interpret contracts and agreements.
  • Intermediate proficiency with Microsoft Excel, Word, and Adobe Acrobat. 
  • Ability to work with a sophisticated database system (currently PeopleSoft) to maintain fiscal and administrative records.
  • Society of Research Administration (SRA) financial certificate or equivalent training and/or Certified Research Administrator (CRA) credential desired.



Important Information:

  • This is a full time (40 hours/week) position based in Oakland or Sacramento, CA.
  • This position is not eligible for telecommuting.
  • PHI offers competitive pay rates.
  • The classification and pay rate for this position will be determined by the final candidate’s level of experience.
  • Occasional travel may be required.
  • This position is eligible for PHI’s full suite of benefits including but not limited to medical, dental, and vision coverage, health care and dependent care flexible spending accounts, and generous time off. Click here to view benefits.


How to apply:

  • To apply for this opportunity, submit your cover letter and resume via this link.
  • In your cover letter, please describe the extent of your related experience and why you feel you are an excellent candidate for this position


Thank you for your interest in working with us at PHI. Should you have any questions regarding this position, email our hiring team at Recruitment@phi.org. We look forward to hearing from you!


Public Health Institute is proud to be an EEO/AA employer. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, sexual-orientation, etc. We are committed to maintaining a diverse, multicultural working environment and particularly encourage applications from candidates with lived experience in the communities we seek to serve.

Professional Level

Professional

Minimum Education Required

4-year degree


Share:

Share: