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Administrative Coordinator

Posted by
Hunger Free America
|
New York, NY
New
|
Published 13 days ago

Background:

Hunger Free America (founded in 1983 as the New York City Coalition Against Hunger) is a dynamic and highly effective national progressive anti-hunger advocacy and direct service organization that is based in New York City but works in all 50 states.

The Nation has written that the organization has grown into “one of the leading direct service and advocacy organizations on hunger and poverty in the nation.”

Our mission is to build a nonpartisan, grass-roots movement to enact the progressive public policies and programs needed to end domestic hunger and ensure that all Americans have sufficient access to nutritious food.

Our long-term goal is not just to ameliorate the problem, but also to build the people’s movement necessary to enact the economic and public policies needed to end hunger entirely. Given that hunger drains our economy and tears at our moral and civic fabric, we know that eliminating it will boost the nation both economically and spiritually. Towards that end, we have adopted the motto: “Ending hunger lifts us all.”

Hunger Free America is seeking a to fill a full-time Administrative Coordinator position that will report to the Director of Finance and Administration.

Responsibilities:

  • Assist Director of Finance and Administration in onboarding, offboarding, and employee benefit enrollment and maintenance processes, working with department heads and IT as required.
  • Assist in the preparation and submission of required Federal, state, and city forms including contract registration, desk reviews, and desk audits.
  • Manage CEO and team-wide calendars, including scheduling all-staff, all-manager, or smaller team meetings by finding common time on participants' calendars.
  • Assist with implementation and maintenance of IT policies and serve as liaison between staff and IT provider as needed.
  • Perform research on potential new vendors for various services and draft requests for proposal.
  • Manage the process of scanning all physical paperwork into electronic format and designing an electronic filing system for all of the organization’s documents.
  • While work continues to be primarily remote: retrieve mail, scan all documents, and distribute to the proper staff.
  • Perform office management responsibilities, such as supply orders, as necessary.
  • Carry out other duties, as assigned.

When in-person work resumes:

  • Research and schedule cost effective travel arrangements for staff who are traveling on HFA business.
  • Manage the conference room schedule, ensure that conference room is set up with proper seating, tech (projector, etc), printed materials, and order refreshments if required.
  • Serve as point of contact with building management and vendors for building access and maintenance issues.
  • Greet visitors and receive packages delivered to office.

Qualifications:

  • Position is required to physically work in New York City up to five days per week, so applicants must reside in commuting distance to NYC. (Note – HFA is currently operating primarily remote due to the COVID-19 outbreak, but this position will be required to physically visit our Manhattan office for administrative purposes such as opening and sorting mail).
  • Familiarity with working in an office environment (experience in an office manager role preferred but not required).
  • Ability to research and troubleshoot solutions to problems and present potential solutions to teammates for discussion and approval.
  • Comfortable challenging the status quo of current processes and policies.
  • Strong organizational and project management skills, with proven ability to multi-task effectively and follow up with others as required to meet deadlines.
  • Microsoft Office experience, including basic Excel function skills and intermediate Word formatting skills.
  • Excellent note-taking skills, including during meetings, during training, and to summarize daily activities.
  • Strong business writing skills, especially in drafting all-staff email updates and reminders.
  • Commitment to, and passion about, HFA’s mission to end hunger in New York City and nationwide.

Hunger Free America is an equal opportunity employer. People of all races, sexual orientations, ages, faiths, economic and social backgrounds, genders, physical abilities, and national origins are strongly encouraged to apply. 

Background:

Hunger Free America (founded in 1983 as the New York City Coalition Against Hunger) is a dynamic and highly effective national progressive anti-hunger advocacy and direct service organization that is based in New York City but…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    High School Diploma Required
  • Professional Level
    Entry level

Benefits

This is an entry-level position with a nonprofit organization. This position is full-time and non-exempt status with an annual salary of $40,000 working 35 hours per week. HFA offers significant benefits to employees, including a strong health insurance plan. Employees also receive generous vacation, holiday, and sick time. In addition, employees have opportunities for training and professional development in their work for one of the nation’s most respected and innovative anti-hunger organizations.

This is an entry-level position with a nonprofit organization. This position is full-time and non-exempt status with an annual salary of $40,000 working 35 hours per week. HFA…

Location

On-site
50 Broad St, New York, NY 10004, USA

How to Apply

To apply, submit a resume and a cover letter detailing your qualifications for this specific position to:

Email: jobs@hungerfreeamerica.org

Please include “Administrative Coordinator” in your e-mail subject line, or your envelope. The position is open until filled.

To apply, submit a resume and a cover letter detailing your qualifications for this specific position to:

Email: jobs@hungerfreeamerica.org

Please include “Administrative…

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