Chief Financial and Administrative Officer

Job Type

Full Time

Salary

Details: Commensurate with Experience

Published

08/24/2018

Start Date

10/16/2018

Application Deadline

09/24/2018

Address

1025 Vermont Avenue, NW
Suite 1200
Washington
DC
20005
United States

Description

The Chief Financial and Administrative Officer of the World Justice Project (“WJP”) will have primary administrative responsibility for financial management of the WJP, including preparation and management of budgets, preparation of financial reports to the WJP’s Officers and Board of Directors, liaising with the WJP’s outside auditing firm and attending to the WJP’s annual audit, and managing the financial aspects of grant applications and grants received by the WJP from private and government sources and reports required by same. The Chief Financial and Administrative Officer will also have primary responsibility for management and oversight in the areas of HR, technology, operations, office management, procurement and contracts for WJP’s operations based in Washington, D.C., and in offices in Seattle, WA, Mexico City, Singapore, and future locations as may develop. The WJP’s Finance Director, the HR and Administrative Manager, and the Mexico office Manager will report to this person. This person will report to the Executive Director, and it is expected that this person will work closely with the WJP Treasurer, General Counsel and other Officers, and with the Board of Directors. The position will be based in the WJP’s office in Washington, D.C.


Essential Duties and Responsibilities                                                                

There are two overarching challenges or opportunities facing the new WJP Chief Financial and Administrative Officer: First, the financial management and oversight of WJP in a period of transition from a predominantly US-based and privately funded organization, to a global organization with offices in several continents, and funded by both public and private sources from multiple jurisdictions. Second, promoting an entrepreneurial, results-oriented, highly wired and closely integrated culture with staff and officers from diverse cultural backgrounds and time-zones. 

Budget and Financial Responsibilities

·        Preparing budgets, for individual program operations and for the WJP overall.

·        Managing operations in accordance with approved budgets.

·        Preparing financial reports to the WJP’s Officers and Board of Directors.

·        Presenting of financial information to audiences non-expert in financial matters internal and external to the organization.



Audit Responsibilities

·        Coordinating with the WJP’s independent auditing firm re: preparation for and management of the WJP’s audits: A-133, Singapore and donors audits.

·        Ensuring WJP’s compliance audit under the U.S. Uniform Guidance regulations, and implementation of auditors’ recommendations.

·        Maintaining good communication with the WJP’s outside auditing firm as to WJP financial matters.


Grants Management

·        Assisted by the WJP’s Finance Director, managing disposition of grant funds received by the WJP from private and governmental sources, so as to assure compliance with requirements of such grants and reporting requirements applicable to same.

·        In close coordination with programmatic senior staff, managing preparation of financial aspects of applications for new grants.


Operational Responsibilities

·        Overseeing the development and implementation of policies and procedures governing WJP operations in WJP’s four offices, ensuring compliance with relevant laws, regulations, and best practices.

·        Overseeing procurement processes and contracting in accordance with WJP policies.

·        Assisted by the Human Resources and Administrative Manager, overseeing all human resources matters, including benefit selection and management.

·        Assisted by WJP’s IT consultant, overseeing all technology requirements of the organization.


Skills and Experience

•       Five to eight years’ experience in nonprofit financial management, which has included preparation of budgets and financial management in accordance with approved budgets, and preparation of financial reports to senior management and interaction with senior management.  Comparable experience in the for-profit world is also acceptable.

•       Experience in liaising with outside auditing firms re: preparation for and administration of annual budgets and audits. 

•       Substantial experience in managing the disposition of grant funds received from multiple private and governmental sources, particularly the United States Government, so as to assure compliance with requirements of such grants and reporting requirements applicable to same.

•       Substantial experience with preparation of the financial and administrative aspects of applications for new grants from such sources.

•       Experience with financial management of operations in multiple jurisdictions, cultures and time-zones.

•       Experience recruiting, training, mentoring, and managing staff.

•       Experience with other administrative functions, including technology, human resources, office management, procurement, contracts, and legal compliance.


Essential Personal Qualities


•       Encourages and practices critical thinking.

•       Demonstrates good judgment.

•       Maintains a respectful and accepting approach to others.

•       Is a self-starter who takes initiative balanced with following institutional policies.

•       Is experienced in negotiating highly-nuanced relationships with key stakeholders.

•       Has a positive, “can-do” attitude.

•       Gives keen attention to detail.

•       Communicates well, both verbally and in writing.

•       Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization.

•       Has a genuine interest in the mission and programs of the WJP.

•       Has the capacity to work well with people from diverse cultures and for moderate work-related travel around the world.

Benefits

Medical

Dental

Vision

Short-term Disability

Long-term Disability

Life Insurance

401(k)

Vacation

Professional Level

Executive

Minimum Education Required

Master's degree

How To Apply

wjobs@worldjusticeproject.org
http://www.worldjusticeproject.org

To apply for this position, please email a cover letter, resume, and reference information (contact information for two to three references, with past supervisors and employers being preferred) to “wjobs@worldjusticeproject.org” with subject line “LAST NAME FIRST NAME CFAO POSITION”. Please send all application documents at once, preferably in PDF format. This position will remain open until filled. Due to the high volume of applications expected to be received, we are able to follow up directly only with candidates selected for interviews. No phone calls please


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