Office Assistant/ Administrator

Job Type

Part Time

Salary

Minimum: $21,000
Maximum: $31,000
Details: Currently, the position is part-time at 28 hours per week with the potential to become full-time

Published

10/12/2018

Start Date

11/02/2018

Application Deadline

10/26/2018

Address

240 Beaver Street
Waltham
MA
02452
United States

Description

About Mass Farmers Markets

Mass Farmers Markets (MFM) since 1978 has partnered with farmers, consumers, and communities to improve regional farm viability, consumer nutrition, and community social and economic development. We know that a strong connection between our state’s residents and local food producers contributes to a healthy society in three important areas: family nutrition and food security, agricultural viability and open space preservation, and economic and social revitalization of neighborhoods. MFM is the only organization working on behalf of farmers markets and the communities they serve statewide in Massachusetts.


About The Position

MFM is seeking an Office Assistant to join our team. This is a great opportunity for a detail-oriented, organized, and creative individual. The Office Assistant supports the staff and performs general office activities to provide an effective and efficient working environment. This is currently a part-time position with the potential to become full-time 


Responsibilities include but are not limited to the following:


Administrative & Customer Service: 

  • Answer phones, direct calls, and take messages accurately;
  • Respond to email and phone inquiries from general public;
  • Order office supplies
  • Send out invoices for our programs: liability, market membership, vendor participation at one of our managed markets;
  • Assist in the preparation and distribution of materials to BOD and membership;
  • Assist in the development and submission of grant materials;
  • Provide administrative support pre and post Board meetings; ensure that follow-up and action items are addressed swiftly following the conclusion of each board meeting;
  • Prepare, edit, and publish monthly newsletters using Constant Contact;
  • Help maintain and update website & social media;
  • Maintain regular contact with member market managers ad vendors;
  • Maintain and update MFM’s databases including: market, member, donor, supporter, and volunteer databases;


Special Events:

Assist in the planning and implementation of:

  • Market manager workshops and conferences
  • Annual market meetings
  • Annual Giving Tuesday fundraiser
  • Additional special events as required


Liability protection: 

  • Maintain, update and distribute Liability Protection renewal/registration forms
  • Answer member market questions concerning liability insurance
  • Process insurance claims paperwork


Market Membership

  • Maintain, update and distribute Market Membership renewal/registration forms;
  • Answer member market questions concerning liability insurance;


Required Qualifications 

  • Must have a minimum of 1 year of administrative office experience
  • Must have strong customer service skills
  • Must be proficient with MS Suite, including Access and Excel 
  • Technically savvy troubleshooting typical office equipment, hardware and software
  • Strong work ethic
  • Ability to maintain confidential information
  • Ability to work independently and as a team member
  • Must have strong written and verbal communications skills
  • Must be able to prioritize tasks
  • Must have excellent time management skill
  •  Must be flexible, able to adapt to changing organizational priorities and needs, and have a good sense of humor
  •  Private transportation required


Federation of Massachusetts Farmers Markets is an Equal Opportunity Employer

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

edith@massfarmersmarkets.org
http://www.massfarmersmarkets.org

Please send your resume and cover letter to Edith Murnane, Interim Executive Director at edith@massfarmersmarkets.org


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