Alumni Relations & Events Associate
About Cambridge in America
From its location in New York City, Cambridge in America (CAm) promotes interest in and support for the University of Cambridge (UK) and its constituent Colleges among alumni and friends in the United States and in the Americas. Cambridge in America runs alumni and development programs aimed at showcasing the best of Cambridge, working in partnership with University and College leadership.
A historic institution of higher education in the United Kingdom, Cambridge consistently ranks among the very top research universities worldwide, with more than 18,000 students from all walks of life and all corners of the world, nearly 9,000 staff, 31 Colleges and 150 Departments, Faculties, Schools, and other institutions.
Reporting to the Director, Alumni Relations & Events, the Alumni Relations & Events Associate supports the Alumni Relations & Events team’s goals through the coordination of events, management of volunteers, and some administrative support across all team initiatives.
Event Support -
- Work as co-manager of event registrations along with peer Associate team member.
- Coordinate event logistics; pre-event, onsite support, and post-event.
- Create and maintain event budgets, process event related bills.
- Keep venue/vendor files and contact details up-to-date.
- Provide support in creating event briefings and prospect profiles, as needed.
- Provide ongoing support including reviewing copy for event communications, organizing data, files, and materials.
- Work as co-organizer of in-house event space, keeping stock of items, and having knowledge of AV equipment in space.
- Organize travel for event speakers, as needed.
Volunteer Engagement Support -
- Manage a portfolio of Alumni Volunteer Groups.
- Manage Alumni Relations inbox.
- Work with Communications Manager and Senior Director of Strategic Engagement on copy for volunteer led events, as needed.
- Communicate necessary alumni group contact page updates for the CAm website with Communications Manager, as needed.
- Assist with CAm Board meetings and various Board-related activities, including coordinating travel logistics and assisting Director, Alumni Relations & Events, with Board projects as assigned.
- Update tracking spreadsheets for North America alumni groups, as assigned.
- Collaborating with Database team on data requests from alumni groups, as requested.
Communications Support -
- Maintain and distribute internal Upcoming Events Calendar.
- Post event registration and attendee lists to the Advancement Intranet.
- Manage stock of Cambridge branded pop-up banners.
- Manage stock of branded event giveaways and work with CAm’s Donor Relations Manager on special giveaways, as needed.
- Assist with writing or editing copy for event communications, as needed.
Administrative Support -
- Provide administrative support, as needed, for Director, Alumni Relations and Events.
- Handle travel bookings for team, as assigned.
- Manage communications with constituents by answering Alumni Relations phone line and responding to Events and general inbox inquiries.
- Compose routine correspondence, proofread letters, and other documents, as needed.
- Schedule team meetings using office-wide shared conference room calendars.
- Manage team conference call bookings on office-wide Conference Call Calendar.
- Mail letters and packages in support of Alumni Relations and Event management efforts.
Assist with special projects and performs other duties as assigned or requested by the Director, Alumni Relations & Events.
- Bachelor's degree and a minimum of 2-3 years related experience required.
- Experience in development or alumni relations, preferably at an institution of higher education.
- Strong event planning and organizational skills and the ability to prioritize and meet deadlines.
- Exhibit excellent judgment and be able to work cooperatively and communicate in a professional manner with Board members, regional alumni volunteers, prospective donors, and members at all levels in the University and the Colleges.
- Strong oral and written communication skills required.
- Must be professional, organized, creative and efficient, with excellent interpersonal skills to work successfully as part of a team.
- Understanding of working in a complex academic environment highly desirable.
- Candidate must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint), and Microsoft Outlook.
- Ideal candidate will demonstrate some experience with advancement software.
- Ability to work nights and weekends for events.
- Ability to travel domestically and internationally.
- Ability to comfortably work in an open area with background noise.
- CAm is currently operating on a hybrid work schedule.
To apply for the position
Send a cover letter and resume
Cambridge in America (CAm) is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity (“EEO”) laws. CAm prohibits discrimination against employees and applicants for employment because of the individual’s race or color, religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, disability, marital status, familial status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, or any other characteristic protected by law.