Billing Supervisor

Job Type

Full Time



Start Date


Application Deadline



Headquarters: 199 Water Street
New York
New York
United States


The Finance Department has an immediate opening for a Billing Supervisor.



* Manage and prioritize workflow for the Billing team

* Supervise, train, and coach direct reports

* Partner with the Billing Manager to analyze the work flow and work product for efficiency and accuracy and make recommendations for improvement

* Interact with the various Practice administrators to coordinate staff allocation changes, coordinate and ensure changes are implemented into Financial Edge, and prepare staff allocation reports for review

* Monitor the billing deadlines calendar to ensure compliance to strict reporting and billing related deadlines for assigned responsibilities

* Ensure that program applications and/or contract budgets are prepared, finalized and submitted accurately and timely

* Oversee subcontractor invoicing and payment process

* Review contract vouchers and billing submission packages and reports to government/private funding sources on a timely basis

* Review staff allocation changes and ensure that they are updated in Financial Edge

* Verify that reimbursements are not in excess of contract amounts

* Initiate timely and accurate follow-ups on outstanding accounts receivable balances with grantors. 

* Assist with individual program audits, as well as the Society's year-end audit when necessary

* Verify that the billing processes are documented and that the documentation is kept current and tested

* Perform special projects as requested


* Other tasks as required


Manhattan - Legal Aid Society Headquarters


* BS in Accounting or Finance

* Minimum of four years of relevant work experience; non-profit preferred

* Must have strong oral and written communication skills

* Ability to establish a strong rapport with both senior management and funding agencies

* Innovative problem-solver and excellent communicator who can skillfully provide guidance, support, and mentorship to the team

* Strong leadership and team-building skills

* Must be very hands-on, be able to run one's own reports, and prepare one's own analyses

* Advanced Excel skills are required

* Strong sense of professionalism and confidentiality and a good work ethic

* Excellent attention to detail

* Strong ability to multi-task and to meet strict deadlines

Only PDF documents will be accepted. If your document is not a PDF, your application will not be processed. Applications submitted without all the required materials will not be processed.

The Legal Aid Society is an Equal Opportunity Employer -- women, people of color, members of the LGBTQ+ communities, veterans, and people with disabilities are encouraged to apply

For technical difficulties or questions regarding this posting, please email

Professional Level

None specified

Minimum Education Required

No requirement