615 Chestnut Street
Job Category: Full-Time /Exempt
Department: Scientific Review and Grants Administration
Reports To: Assistant Director, Scientific Review and Grants Administration
The American Association for Cancer Research (AACR), with more than 44,000 members residing in 120 countries, is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in the cancer field as well as in related biomedical sciences. AACR publishes eight peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,600 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in and reasons for hope in the biology, detection, diagnosis, treatment,
and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.
Provides administrative and project management support to the Assistant Director and Program Administrators. Communicates with scientific review committees to schedule selection calls, prepares grant application materials, and drafts correspondence. Works with online grants management databases to manage grant applications and post-award reports. Communicates with donors regarding grant recipients, and with scientists regarding their progress reports and other grant-related matters, as needed.
Major Duties and Responsibilities:
•Provides administrative support to the Assistant Director of Scientific Review and Grants Administration, and the SRGA team, as needed.
•Communicates regularly with SRGA leadership, program administrators, and related staff to assist in coordinating internal meetings, conferences, specific projects, etc.
•Prepares and expedites special mailings and supporting documents for projects.
•Assists with meeting preparations and mailings to grant recipients, donor organizations, chairpersons of committees, and other VIPs.
•Drafts minutes of various meetings and teleconferences.
•Assists in maintaining SRGA databases and filing/tracking systems.
•Executes mass mailings and mail merges.
•Sorts and distributes incoming mail for the SRGA group, as needed.
•Prepares templates for grant application materials, grant agreements, and post-award reports.
•Collects and records relevant grant application data.
•Performs all the essential duties and functions of the position and other related duties as assigned and as necessary.
•Three to five years of administrative experience, preferable in a non-profit environment.
•Excellent administrative and organizational skills.
•Excellent written and oral communication skills.
•Ability to exercise good judgement in interactions with VIPs.
•Keen attention to detail.
•Ability to multi-task and follow through on projects.
•Ability to adapt and respond in a fast-paced environment.
•Exceptional interpersonal skills, professional demeanor, and appearance.
Education and Training:
•BA or BS degree.
•Proficiency in Microsoft Office products.
•Outstanding written and oral communication skills.
•Excellent grammar, spelling and syntax.
Minimum Education Required
How To Apply
Please submit your cover letter and resume (including salary history) to:
615 Chestnut Street, 17th Floor
Philadelphia, PA 19106
Fax: (215) 440-1045
Equal Opportunity Employer