The Alliance for Securing Democracy, a bipartisan, transatlantic initiative housed at The German Marshall Fund of the United States (GMF), is developing comprehensive strategies to defend against, deter, and raise the costs on Russian and other state actors’ efforts to undermine democracy and democratic institutions. The Alliance is working to publicly document and expose efforts by Russia and other state actors to subvert democracy in the United States and Europe.
The Assistant to the Director supports ASD – and the Program Director directly - with a variety of administrative and substantive activities to facilitate the day-to-day administration of the program, including event management, financial and invoice support, and overall coordination among the team. S/he also directly assists the Program Director to make the best use of his/her time. This includes assistance with scheduling and travel, research support, and assistance with preparation for public appearances. The Assistant to the Director serves as point of contact or other GMF offices and departments, and external organizations and partners to facilitate communication with the Program Director.
Essential Duties/Responsibilities (in order of importance):
· Serve as primary assistant to the Program Director, including scheduling and calendar management, travel logistics, preparation of materials for meetings and public speaking engagements, tracking ongoing work and tasks, and performing background research.
· Assist with the day-to-day administration and coordination of ASD’s program, including:
o Designing and organizing events to facilitate the best results. Depending on the event, this could require coordination with partner organizations
o Managing the program’s contacts database and team-wide calendar
o Overseeing financial reimbursements and invoice processing for the program, working with the Finance Department as the primary point of contact for ASD
o Serving as point of contact for cross-program questions and planning and scheduling internal coordination meetings to ensure ASD initiatives meet goals, are delivered on-time, within scope, and within budget
o Maintaining confidential communication flow from the Program to other GMF departments, offices, and external business, diplomatic, government, and think tank partners
· Handle sensitive and confidential matters in support of the Program Director and the Program
· Support other ASD staff in preparing for briefings, presentations, and other outreach events
Knowledge and Skills Needed:
· A demonstrated interest or background in national security, democracy, or international affairs.
· Prior work or internship experience (approximately six months to two years) in a think tank, public sector, or non-profit setting, preferably with Assistant to the Director or office management/scheduling experience.
· Highly organized, proactive, detail-oriented, and efficient, an ability to meet rapid, multiple deadlines in a fast-paced team-oriented environment.
· Strong interpersonal skills and an ability to provide close and reliable support for senior management
· Excellent writing, speaking, and editing skills in English.
· Excellent communication skills to engage effectively and diplomatically with staff, management, and external contacts at all levels, while also maintaining confidentiality.
· Strong computer skills, including experience with Microsoft Office Suite (Word, Excel, Outlook) and database management
· Solid research and analytical capabilities on foreign policy/international affairs preferred
· Bachelor’s degree in social sciences or other liberal arts field
Please provide a cover letter and your salary requirements.
The German Marshall Fund of the United States (GMF) is a private, non-partisan, American, public policy and grant making institution dedicated to promoting understanding and cooperation between North America and Europe on transatlantic and global issues.
GMF does this by:
· supporting individuals and institutions working in the transatlantic sphere
· convening leaders and members of the policy and business communities,
· contributing research and analysis on transatlantic topics,
· providing exchange opportunities to foster renewed commitment to the transatlantic relationship.
Founded in 1972 through a gift from Germany as a permanent memorial to Marshall Plan assistance, GMF maintains a strong presence on both sides of the Atlantic. In addition to its headquarters in Washington, DC, GMF has seven offices in Europe: Berlin, Paris, Brussels, Belgrade, Ankara, Bucharest, and Warsaw.
GMF is an Equal Opportunity Employer.
The Alliance for Securing Democracy, a bipartisan, transatlantic initiative housed at The German Marshall Fund of the United States (GMF), is developing comprehensive strategies to defend against, deter, and…