The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
This job is located in HQ, Rome and reports directly to the Chief, Internal Control, under the overall guidance of the Director, Enterprise Risk Management. The job involves leading the centralised coordination of donor reviews of WFP activities. The Coordination of Donor Reviews unit was created in order to optimize the management of these reviews. Benefits include more timely and responsive management of requests; a simpler and more straightforward setup for country offices and others involved in donor reviews; consistency in dealing with donor requests; and support to donor representatives.
The incumbent will lead a centralised coordination of donor reviews function covering four main areas:
Lead role in coordinating reviews and liaising with donor representatives.
Establishing and maintaining a knowledge management platform.
Supporting colleagues at CO and RB level undergoing these assessments, both remotely and on-site.
Providing guidance on WFP policies and procedures and ensuring adherence to the public disclosure policy.
1- Lead Coordination of Donor Reviews
Identify key actors for each donor review and build constructive relationships.
Verify that corporate requirements for conducting donor reviews are adhered to.
Coordinate WFP responses/information in response to donors to ensure consistency and accuracy.
Perform quality review of information prior to release to donors and initiate meetings/discussions with relevant functional heads where required (HQ/RB/CO).
Liaise with donor representatives throughout the reviews ensuring they are well informed about the status of their requests
Ensure that relevant WFP divisions are informed during all steps of the review process and provide inputs as deemed relevant.
Lead process of resolution in the event of ineligible expenses and conduct rigorous process of review of criteria for determination of ineligible expenses.
2 - Provide Advice and Support for each Donor Review
Provide advice and support to each office under review, as required, both remotely and on site.
Develop and issue relevant guidelines, and provide other corporate guidance to the office under review.
3 - Manage Donor Review Database and Analysis
Develop and manage a database for donor reviews.
Conduct solid analysis of donor review results/findings to identify significant internal control or other related issues.
Draw from the analysis the issues and trends, savings/costs, required improvements to processes and internal control.
Make proposals, develop solutions, and communicate with key internal actors, especially on risk and internal control issues.
Follow up with key internal control actors to ensure observations are addressed.
4 - Provide corporate guidance
Develop and revise relevant directives including detailed standard operating procedures that define the donor review process.
Analyze and integrate inputs from independent and external reports on donor-led reviews to directives, manuals, policies, etc.
Review and update WFP manuals concerning donor reviews.
5 - Lead Knowledge Management Platform
Manage a central repository of relevant donor review documents.
Conduct analysis and develop lessons learned from donor reviews to drive process improvement.
Develop Frequently Asked Questions and circulate to offices under review.
TERMS AND CONDITIONS
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit icsc.un.org
DEADLINE FOR APPLICATION: 12 August 2018.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in a relevant subject (Finance, Accounting, Business Administration, or related field) or First University degree in the same subjects with additional years of relevant professional experience. Certified Public Accountant, Chartered or Certified Accountant, and/or Certified Internal Auditor certification or equivalent desirable.
Experience: At least eight years of relevant progressively responsible experience in audit, accounting, compliance, evaluation, finance, risk management, business administration or related field. WFP and/or UN system experience desirable.
Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
KNOWLEDGE AND SKILLS
ESSENTIAL: Knowledge of the United Nations system, its key actors and coordination mechanisms. Knowledge of UN/WFP corporate governance and organizational structure. Understanding of UN/WFP rules, regulations, policies and procedures. In-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses and mitigate risks to mission-critical WFP operations. Ability to work with high level of supervision and determine when and how to tactfully engage other units in conversations on impact, timing, or planning.
Partnership and coordination skills. Analytical, evaluative, and problem-solving skills; resourcefulness, initiative, good judgement, tact, ability to communicate clearly both orally and in writing; ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds. Flexibility in accepting work assignments. Sensitivity to deadlines; detail-oriented and well organized. Ability to prioritize and plan; ability to understand business requirements. Sensitivity to reputational risks and the broader impact of donor reviews. Knowledge of the broader context and perspective including impact of decisions on objectives and programmes of the Organization. Excellent diplomatic skills and sensitivity to donor requests.
Has managed small teams of more junior staff with related areas of expertise
Has developed productive relationships with representatives of donors and host governments
Has provided resourcing analysis and prepared accurate and timely briefs as well as reporting to donors.
Minimum Education Required