Coordinator, Finance & Administration

Job Type

Full Time




120 Wall Street, 13th floor
New York
United States


PRIMARY FUNCTIONS: Provides general administrative, project management, writing and clerical assistance to the Chief Financial officer and supporting departments as directed by CFO.





Assists in the preparation of materials for meetings of the Finance & Budget Committee, Executive Committee Compensation Committee and the Board of Directors and coordinates materials distribution.


Coordinates the receipt, completion and distribution of forms, reports and filings relating to regulatory compliance, legal disputes, banking, facilities, industry surveys, insurance, tax and audit matters. 


 Coordinates and routes workflow into and from the office of the CFO, ensuring prompt and accurate dissemination of work.


Maintains files for the CFO. Ensures all files and records are up to date and in compliance.


Develops and prepares correspondence and memoranda.


Screens telephone calls and sorts mail for the Chief Financial Officer as required.


Prepares and maintains schedules of appointments, meetings, and business travel for Chief Financial Officer


Coordinates and completes special projects for the CFO as directed.


 Coordinate and route expense reports and contracts for signatures and processing. Prepare CFO’s expense reports.


Serve as back-up to travel coordinator and will handle travel arrangements as needed when directed by CFO.


Provides back up to front desk and facilities manager as needed for vacations and breaks as directed by CFO. 


Provides administrative support/oversight of the New York State AIDS Department of Health AIDS Institute (AI) Harm Reduction and other contracts;




Two years of college or equivalent experience with three years of general office experience. (Bachelor’s degree preferred.) Excellent written and verbal communication skills, interpersonal and organizational skills required. Proficiency with Excel, and Word required.

Interested applicants should forward cover letter, resume, and salary requirements to:


No agencies please.

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

Interested applicants should forward cover letter, resume, and salary requirements to:


No agencies please.