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Bookkeeper

Posted by
SCRAP Creative Reuse
|
Portland, OR
New
|
Published 27 days ago

SCRAP Creative Reuse is searching for a highly organized, detail-oriented individual with strong bookkeeping skills to join our team. This part-time position will provide financial operations for SCRAP as a whole and each SCRAP location (Ann Arbor, MI; Baltimore, MD; Portland, OR; and Richmond, VA).  

SCRAP’s mission is to inspire creative reuse and environmentally sustainable behavior by providing educational programs and affordable materials to the community. To fulfill our mission, SCRAP operates a donation-based creative reuse store and education programming.  

JOB SUMMARY 

This position manages the financial accounting, systems and reporting for SCRAP Creative Reuse. 

Reports to: Operations Director and SCRAP Board of Directors Treasurer 


Duties include, but are not limited to: 

Financial Oversight – with the Finance Committee 

  • Manage cash flow, securing the advice and direction of the Finance Committee  
  • Set meeting times and agendas with the Treasurer for regular (bi-weekly) Finance Committee meetings 
  • Key member of the SCRAP Creative Reuse Finance Committee  

Financial Operations 

  • Manage and record revenue and expense transactions in QuickBooks ledgers for all SCRAP locations 
  • Maintains the system to account for financial transactions through management of the chart of accounts; defining bookkeeping policies and procedures 
  • Assist CPA with tax return preparation 
  • Provide information to Board Treasurer to reconcile bank accounts, expenses, and credit card charges each month 
  • Oversee invoice activities and vendors payments for delivered materials 
  • Generate 1099's when needed 
  • Standardize and maintain financial and reporting systems  
  • Process payroll on a bi-weekly basis in collaboration with the Operations Director 
  • Manages new employee onboarding processes 
  • Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions. 
  • Manage relationships with vendors, banks & contractors 
  • Process reimbursements and refunds 
  • Manage relationships with vendors, banks & contractors 
  • Assists Treasurer with yearly budget planning for all sites 
  • Filing required sales tax returns in applicable states 
  • Provides financial support for grant applications and reporting requirements 

Reporting 

  • Prepare monthly financial statements and reports, including the profit and loss statements, budget to actuals and balance sheets per site 
  • Prepare monthly board report – due to the Executive Director by the 7th of each month or the previous Friday if the 7th is on a weekend. 
  • Prepare monthly financial reports to site leaders – due by the 10th of each month. 
  • Present to the Board upon request 

Expertise 

  • Bookkeeping skills and qualifications 
  • Proficiency in Quickbooks and online payment systems 
  • Working knowledge of Microsoft 365 
  • Excellent verbal and written communications skills 
  • Experience with professional communications to stakeholders, informative internal communications  
  • Experience with nonprofit finances a plus 

Qualities 

  • A passion for SCRAP’s mission and a personal commitment to a lifestyle that values reuse and waste reduction  
  • Exceptional team player  
  • Good independent judgment 
  • Highly organized, time efficient and reliable 
  • Adept at developing standards, analyzing information, dealing with complexity, SFAS Rules, reporting research results, data entry skills, accounting, attention to detail, confidentiality, thoroughness 
Expectations of all SCRAP Staff 

Work as part of a team with other staff, volunteers, and programs to fulfill SCRAP’s mission; communicate effectively and focus on good stakeholder relations; greet stakeholders professionally, warmly and helpfully; stay current with the environmental services community and sources of information and referrals for callers and customers; stay current with developments in reuse and recycling, including legislation and availability of recyclable materials markets; when necessary, say “no” tactfully and suggest other community resources to meet appropriate needs; and is an ambassador for SCRAP in the community.  

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at SCRAP will be based on merit, qualifications, and abilities. SCRAP does not discriminate in employment opportunities or practices because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or any other status protected by law. 

SCRAP Creative Reuse is searching for a highly organized, detail-oriented individual with strong bookkeeping skills to join our team. This part-time position will provide financial operations for SCRAP as a whole and each SCRAP…

Details at a Glance

  • Time Commitment
    part-pie icon
    Part Time Schedule
  • Start Date
    calendar icon
    August 15, 2022
  • Application Deadline
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    August 5, 2022
  • Experience Level
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    Intermediate
Compensation
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At least USD $25
/ hour

Benefits

Sick Leave / Birthday Holiday

Monthly craft allowance of $25 that expires at the end of each month.

Sick Leave / Birthday Holiday

Monthly craft allowance of $25 that expires at the end of each month.

Location

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Remote
Work must be performed in or near Portland, OR
Associated Location
1736 SW Alder St, Portland, OR 97205, USA

How to Apply

If you are interested in joining the creative and fun SCRAP team, please fill out the application on our website, include your cover letter, resume, and three references, which must include a former manager or supervisor. 

If you are interested in joining the creative and fun SCRAP team, please fill out the application on our website, include your cover letter, resume, and three references, which must…

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