Office and Program Assistant

Job Type

Full Time

Salary

Details: Salary is commensurate with experience and in line with similar positions at similar organizations.

Published

05/29/2018

Address

New York
New York
United States

Description



Office and Program Assistant


The Charles H. Revson Foundation is an independent, nonprofit grantmaking organization founded in 1956 with a commitment to “the spread of knowledge” and “the improvement of human life,” making grants in the areas of urban affairs, education, Jewish life, and biomedical research.


This position offers the opportunity to learn about grantmaking and nonprofits while developing many vital professional skills in a small, friendly, supportive, collaborative, and intellectually stimulating office environment where high-quality work, professional/career development, and work-life balance are valued.


The Office and Program Assistant handles the Foundation’s day-to-day operations and logistics, assists the president, and contributes to program work.


Responsibilities


Support the work of the president and Chief Financial & Administrative Officer:

·        Handle all logistics for meetings and travel

·        Track the President’s schedule and update on Outlook, as needed

·        Act as liaison to the Board of Directors

·        Compile monthly expense reports

·        Answer phone, screen calls, process mail

·        Other support tasks as needed


Office management:

·        Maintain supplies inventory

·        Greet guests and set up for meetings

·        Prepare materials and handle logistics for board meetings

·        Track staff attendance and update attendance sheets monthly

·        Manage vendor relations and contracts

·        Work with building staff

·        Other office-management and operations tasks as needed


Information technology:

·        Perform routine computer maintenance and troubleshooting

·        Work with tech consultants to resolve more complex IT issues

·        Update the Foundation’s website content using WordPress


Program work:

·        Compose several short grant recommendation summaries throughout the year

·        Discuss project details with some grantees

·        Contribute to special projects/special events


Additional:

·        Actively seek out, develop, and implement efficiency improvements

·        Keep procedures manuals up to date

·        Provide backup support to Grants and Accounting Associate

·        Collaborate with other staff as needed

·        Opportunities for additional program work will depend on needs, ability, interest, and availability

Qualifications

·        1-2 years applicable experience preferred

·        Bachelor’s degree required

·        Proficiency with computers and Excel a must

·        Experience with WordPress, Acrobat, databases a plus

·        Must have excellent interpersonal, verbal, and formal writing skills

·        Interest in philanthropy, nonprofits, and the Foundation’s program areas

·        High attention to detail

·        Must be well organized and able to juggle a constant variety of tasks, projects, and deadlines

·        Must be motivated, reliable, and punctual

·        Must work well individually and with minimal oversight, as well as collaboratively

·        Must be an eager learner and a quick study

·        Must take initiative but also be able to follow detailed instructions on certain assignments

·        Must be comfortable asking questions, receiving feedback, and offering ideas/suggestions






Benefits

Exceptional benefits package.

Level of Language Proficiency

English, fluent

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

hr@revsonfoundation.org

To apply, send cover letter and resume to hr@revsonfoundation.org with “Office and Program Assistant” in the subject line. Applications will be accepted on a rolling basis. Only those selected for interviews will be contacted. No phone calls, please.


Share:

Share: