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Payroll Manager

Posted by
Safe Horizon | New York, NY
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Summary:

The Payroll Manager is responsible for paying employees and compiles payroll information by managing payroll preparation; completing reports; maintaining records timely and accurately for Safe Horizon. This role requires significant interactions with HR Partners, senior business leaders, external vendors and various other internal stakeholders to understand stakeholder needs, optimize processes, align and harmonize system requirements and processes and drive required change management. Additional responsibilities include developing and implementing strategies for given processes, advising agency management in Payroll/HR policy and program matters, appropriately escalating issues, and making or recommending appropriate decisions.

 

Responsibilities:

  •  Participate in the recruitment, hiring and on-boarding of new staff.
  • Administer bi-weekly payroll, including garnishments, benefits and taxes for approximately 1000 employees, consistent with federal and state wage laws.
  • Supervises a Payroll Specialist in carrying out responsibility for payroll preparation/production in the payroll department.
  • Ensure the processing of new hires, transfers, promotions and terminations are accurate and timely.
  • Critically review and analyze payroll, benefits and tax procedures.
  • Maintain employee payroll files including W4 forms, timesheets etc.
  • Liaise between Human Resources and Finance to ensure constant communication of pertinent employee information, accuracy of payroll records, maintain security procedures designed to ensure the confidentiality of all payroll-related information.
  • Prepare payroll-related documentation; reviews same to ensure accuracy before submitting to ADP.
  • Audit paychecks and related documentation prepared by ADP, confirm accuracy of all materials. Audit payroll balance sheets, YTD earnings, etc.
  •  Respond to all inquiries for payroll information timely.
  • Prepare relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
  • Provide support in researching and resolving ADP payroll-related problems or unexpected results; perform scheduled activities, recommend solutions or alternate methods to meet requirements.
  • Propose improvements, solutions and/or variations from established policies.
  • Create, maintain and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing user needs. Help maintain data integrity in ADP payroll systems by running queries and analyzing data.
  • Develop user procedures, guidelines and documentation.
  • Train new ADP E-TIME users on processes and functionality.
  • Partner with HR and benefits in aligning and implementing payroll and benefits enhancements in the ADP Workforce Now platform.
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time.
  • Prepare relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
  • Support all internal and external audits related to payroll and provide all required audit schedules.
  •  Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Responsible for testing system upgrade to ensure adherence to internal policies and payroll principles.

 

Interacts with:

Program, HR, and Operations Staff

Finance Department Staff

ADP/Payroll Service Providers

Auditors

 

Qualifications:

  • Certified Payroll Professional strongly preferred with ADP Workforce Now  and Enterprise eTime experience
  • 5+ years of progressive experience with an enterprise ADP HRIS solution
  • Experience in a supervisory role
  • Experience servicing multiple sites
  • Bachelor’s Degree in Accounting, or related field, or equivalent relevant experience is preferred
  • Proficient at MS Office (especially Excel)
  • Demonstrated excellence in customer relations and building partnerships
  • Demonstrated ability in prioritizing multiple projects
  • Knowledge of related federal / state / local laws and regulations 
  • Ability to identify and troubleshoot problems and create methodology to address problems efficiently while under pressure        
  • Possession of excellent oral and written communication skills 

 

 

If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply

 

Please follow this link to view complete EEO Law and complaint filing information:

http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Summary:

The Payroll Manager is responsible for paying employees and compiles payroll information by managing payroll preparation; completing reports; maintaining records timely and accurately for Safe Horizon. This role requires…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Location

New York, NY

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