Administrative & Development Assistant


Job Type

Full Time

Published:

03/28/2018

Address

Atlanta
Georgia
United States

Description

Tahirih Justice Center, a non-profit legal services organization, seeks a confident self-starter to provide critical administrative support for our Executive Director in our new Atlanta, GA office as an Administrative and Development Assistant. This is a hybrid role that will function as the public point of contact for the office, and as the administrative assistant for the Executive Director. This role will also support the Executive Director with development administrative tasks such as data entry, filing, and fundraising event support, in addition to ad hoc projects.  


The successful candidate will be a meticulous professional who can effectively multi-task and juggle multiple priorities. S/he will also need to be adept at supporting high-performing staff and have a thriving passion for social justice. The ideal candidate must be comfortable working in a fast-paced environment, and be at ease interfacing with clients and stakeholders from a variety of backgrounds. This is a junior-level administrative role with great potential for visibility and professional development.


About the Tahirih Justice Center: The Tahirih Justice Center is a growing national non-profit organization that supports the courage of immigrant women and girls who refuse to be victims of violence by providing holistic legal services and advocacy in courts, Congress, and communities. Through pro bono holistic legal services, community outreach and education and nonpartisan public policy advocacy, Tahirih protects women and girls seeking protection from gender-based human rights abuses such as domestic violence, sexual assault, human trafficking, female genital mutilation, honor crimes, and forced marriage. Tahirih is a Bahá'í-inspired organization and works to create a world where women and girls can live in safety and with dignity. Tahirih’s 70 employees work from offices in the DC metro area, Baltimore, Houston, Atlanta, and the San Francisco Bay Area.  


Key Areas of Responsibility

Executive Assistance

• Respond to routine correspondence and field variety of inquiries via e-mail and telephone 

• Provide general administrative support to Executive Director

• Coordinate appointments and travel arrangements for Executive Director

• Reconcile and submit bank receipts, invoices, and credit card receipts for the office 

• Edit and format documents, help prepare presentations, and outreach packets for the Executive Director

• Maintain contact lists for Executive Director 

• Assist with strategic analysis of organizational goals, metrics, and growth

• Attend Board of Directors meetings and help manage Board relations, including taking of minutes, arranging logistics for Board meetings, and maintaining the Board calendar and tracking Board participation and fundraising efforts

• Other duties as assigned


Development

• Process gifts and facilitate acknowledgements, quickly and promptly 

• Ensure integrity and accuracy of donor information

• Collaborate with the Communications team to draft and distribute communications materials 

• Provide assistance with special events, including pre- planning, mailings, meetings, day-of activities, and follow-up activities

• Routine filing and general administrative support

• Other duties as assigned


Office Management 

• Serve as initial point of contact for clients and as a resource for office staff 

• Field phone inquiries from potential clients 

• Provide general administrative support, including making phone inquiries, preparing email and written correspondence, copying, scanning, faxing, etc.

• Reconcile and submit bank receipts, invoices, and credit card receipts for the office

• Serve as the local point of contact for all office systems and equipment, including maintenance and training staff on proper operation

• Provide initial troubleshooting for office equipment and systems, desktops, and laptops


Qualifications

Minimum Qualifications:

• A college degree

• Fluency in Spanish 

• Excellent written communications skills

• Detail-oriented with superior problem-solving, decision-making, organizational, and time-management skills

• Strong ability to maintain confidentiality and use discretion 

• Strong interpersonal and customer service skills 

• Ability to prioritize multiple tasks, organize work, and follow through independently 

• Flexibility in adapting work capacity to the needs of the office 

• Experience with CRM software and mass communications tools

• Proficient in Microsoft Office (including Word, Outlook, Excel, PowerPoint, and Publisher)

• Candidates will be asked to make a two year commitment to the position


Desirable Qualifications: 

• Prior administrative experience supporting an executive leader in a non-profit setting 

• Ability to establish administrative systems/protocol within the office

Benefits

Annual salary and benefits: Competitive compensation depends on experience. Generous benefits include fully-paid employee health, vision and dental insurance; a 401(k) defined contribution retirement plan; flexible work schedules; professional development including in-house training programs, staff enrichment retreats and other growth opportunities. Employees have a very generous self-managed leave benefit inclusive of vacation, sick and holidays, including an office closure the week between Christmas and New Year’s. 

Level of Language Proficiency

Minimum Qualifications:

• A college degree


Desirable Qualifications: 

• Fluency in Spanish 

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

recruiting@tahirih.org

http://www.tahirih.org

Submissions: Please email a cover letter, resume, and a list of three references to recruiting@tahirih.org.


Applications will be reviewed on a rolling basis. 


Please note: Candidates must be authorized to work in the United States for any employer.


Tahirih Justice Center is committed to equal opportunity and promotes equity and transparency as core values. Tahirih practices inclusiveness in decision making through the use of consultation with employees throughout the organization. Tahirih does not discriminate against any person on the basis of actual or perceived race, color, religion, national origin, ancestry, citizenship status, age, ability, gender, marital status, veteran status, sexual orientation, genetic information, arrest record or any other characteristic protected by applicable federal, state or local laws. Applicants committed to equity from all backgrounds, experiences, abilities and identities are encouraged to apply. 


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