Property Manager

DOMICILED BUILDING MANAGER

Nature of Work

The Building Manager is responsible for managing the day-to-day management of buildings as assigned. Each building manager is assigned certain buildings for which s/he is the primary contact person. Building Managers are active on-call during the week and on assigned weekends and holidays on a rotational basis. The Building Manager additionally handles the administrative management of all CHDC managed properties including certification renewals, etc.

Responsibilities: Building Management

·        Process building maintenance and repair projects and requests for assigned buildings. 

·        Monitor complaint log daily, process all requests, and concerns as necessary.

·        Contact Director of Maintenance or Director of Housing Management before contracting vendors to complete maintenance and renovation projects for assigned building (including obtaining bids, writing purchase orders, verifying work completion

·        Review and approve all bills and invoices for assigned buildings.

·        Ensure that regular maintenance procedures occur, including but not limited to fuel delivery and extermination for all CHDC buildings and clients.

·        Review rent arrearages for assigned buildings and meet monthly with Building Management Department to coordinate with Social Services staff on rent recovery procedures and/or commence legal actions.

·        Submit rent roll adjustments for all rent roll changes for units at assigned buildings to Director of Housing Management for approval.

·        Conduct and manage with Building Management team tenant screening processes from open house to move-in for buildings and clients, and assist with all CHDC Tenant Selection.

·         Process annual recertification for each tax credit units.

·        Prepare and deliver to HPD Sec 8 mod rehab applications, and move-in/move-out information

·        Attend tenant meetings to address building management issues. 

·        Distribute monthly financial reports to CHDC clients. 

·        Attend monthly coop board meetings for assigned buildings. 

·        Represent CHDC in court cases that may involve rent settlements, evictions, harassment, etc.

·        Act as primary contact person for city agencies when necessary.

·        Produce monthly DHS Vacancy Reports.

·        Maintain DHS standard incident report book. 

·        Provide regular supervision to superintendents and front desk staff. 

·        Perform annual evaluations for superintendents and front desk staff.

·        Attend weekly staff meetings.

·        Attend job related workshops, i.e. Tax Credit, etc. 

·        Act as on-call building managers on rotating weekends and holidays and back up for other building managers.

Administration

• Handle all HPD, Sanitation Department, Fire Department and Building Department violation issues, if necessary
• Schedule and manage annual boiler inspections for all CHDC buildings and clients.
• Monitor and maintain current files on multiple dwelling registrations, fuel tank permits, heating plant-operating certificates for all CHDC owned and managed buildings.
• Prepare and execute apartment leases and subleases for buildings and clients.
• Process multiple dwelling registrations with HPD as required by law for all CHDC buildings.
• Apply for legal rent increases through DHCR in privately owned buildings.
• Register with DHCR all rent stabilized units in all CHDC buildings.
• Produce weekly reports for departmental open tasks.
• Produce, distribute and maintain co-op meeting minutes/open tasks tracking.

Minimum Qualifications

• Five years experience in property management with heavy administrative oversight; experience working with diverse populations; experience working with affordable housing preferred.

• Computer literacy including MS Office and Access; excellent administrative and organizational skills, strong written and oral communication skills; ability to juggle multiple tasks; ability to work within timeframes; Spanish speaking a plus.

 Reports to

Director of Operations

Manages

Front Desk Staff 

Application Instructions:

Send cover letter and resume to applications@clintonhousing.org