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Executive Secretary

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Published 26 days ago

Relieves the National Community Relations and Development Secretary of administrative functions; organizes, prioritizes, coordinates and expedites the departmental administrative support work load; provides administrative and liaison work related to the National Advisory Board (NAB); plans, implements, and manages all logistic, technical, and administrative arrangements for NAB conferences.

Coordinates and manages all policies and procedures related to the purchasing of office supplies, furnishings and equipment; manages the bid process for all production projects generated by the department.

Ensures the office runs smoothly; supervises administrative support staff; serves as direct supervisor to the part-time Administrative Support staff position; trains and instructs in methods and procedures; assigns and monitors work, approves timesheets; provides recommendations on applicant employment; conducts annual performance evaluation; ensures the timely compliance with the electronic timesheet system for all departmental employees, approving all departmental electronic timesheets, vacation requests, sick/personal days.

Travels when requested, to assist with technical needs i.e., set-up and operation of required equipment at Salvation Army and outside organizations conferences and meetings. 

Coordinates and manages the transportation, housing and facilities arrangements for all commissions, committees, and task forces that fall under the responsibilities for the NCRD Department that may meet periodically at NHQ or other locations. Manages and schedules the NCRD officer personnel’s flights and calendars as may be needed; updating personal and comprehensive calendars.

Plans, schedules, prepares agenda, facilitates, and participates in regular departmental staff meetings to discuss work priorities, deadlines, and progress; resolves operational and personnel problems; provides recommendations for improvements and/or enhancements to office productivity.

Works with outside vendors to secure bids for approval for printing and distribution; monitors production to insure deadlines are met; insures compliance with budgetary limitations.

Education and Experience:

Bachelor’s degree from an accredited college or university in business, management or information services and three years’ experience serving in an office manager/liaison role with supervisory responsibilities or seven years of experience relieving a Section Head or Department Head of administrative detail and office supervision.

Knowledge of desktop publishing software with proficiency in Microsoft Word, Excel, Microsoft Publisher, Adobe Photo-Shop.

Ability to meet attendance and travel requirements. Demonstrated ability to appropriately post and remove content to be displayed on the various NHQ web sites. Ability to work well under constant pressure.

Relieves the National Community Relations and Development Secretary of administrative functions; organizes, prioritizes, coordinates and expedites the departmental administrative support work load; provides administrative and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 21, 2021
  • Application Deadline
    June 19, 2021
  • Education
    4-Year Degree Required

Salary

$45,481 - $56,820$24.99 - $31.22 Hourly (35 hours per week)

Benefits

Benefits after 90 days. Free underground parking and lunches offered.

Benefits after 90 days. Free underground parking and lunches offered.

Level of Language Proficiency

Highly proficient in the English language

Highly proficient in the English language

Location

On-site
615 Slaters Lane, Alexandria, VA 22314, United States

How to Apply

Submit your cover letter and resume by secure fax to (703) 684-3478, e-mail to usn.recruit@usn.salvationarmy.org with the job title in the subject line, or send via US Mail to 615 Slaters Lane Alexandria, VA 22314, Attn: HR Office.

Submit your cover letter and resume by secure fax to (703) 684-3478, e-mail to usn.recruit@usn.salvationarmy.org with the job title in the subject line, or send via US Mail to 615 Slaters…

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