Administrative Coordinator, Office of the Provost and Dean

Job Type

Full Time

Published

05/30/2018

Address

60 Lincoln Center Plaza
New York
New York
10023
United States

Description

This position provides general administrative and production support to the Office of the Provost and Dean and the Associate Dean and Director of the Music Division to ensure that all daily department operations are run effectively and efficiently.


Responsibilities:

  • Provide general administrative support for the Office of the Provost and Dean, with a focus on support for the Associate Dean and Director of the Music Division. 
  • Manage Associate Dean and Director of the Music Division’s calendar. 
  • Coordinate and attend select faculty and administrative meetings; record and transcribe minutes. 
  • Administer short-term professional leave requests and generate follow up correspondence. 
  • Help administer and track long-term leave of absence and withdrawal requests, including generating and disseminating necessary follow up correspondence. 
  • Assist in the production of all masterclass logistics.
  • Prepare check requests for faculty travel reimbursement. 
  • Track studio change requests and coordinate related correspondence. 
  • Track and report studio faculty substitute hours. 
  • Manage piano loan requests and contracts, and track and maintain a system for String Instrument Collection requests and loans. 
  • Prepare check requests and track expenditures for string instrument collection, auxiliary instrument lessons, commissioning fund, piano maintenance, composition department, and percussion department. 
  • Provide administrative support for all logistical arrangements and payments for visiting faculty and departmental guest teachers.
  • Track entries for string instrument repertoire classes and masterclasses using ArtsVision. 
  • Coordinate and arrange travel for the Associate Dean and Director of the Music Division, as needed. 
  • Assist with and provide support for new projects and initiatives, as assigned.


Qualifications:

  • Bachelor’s degree
  • Must have concentrated knowledge of classical music and/or have working experience in the field
  • Proficiency in Microsoft Office, including Word, Excel, Power Point, and Outlook
  • Excellent writing and communication skills, including ability to proofread and draft documents
  • Demonstrated ability to work with confidential information and diverse populations
  • Strong interpersonal skills and sensitivity to the many needs of a fast-paced educational and performing arts community
  • Demonstrated ability to work independently 
  • Demonstrated ability to manage multiple tasks simultaneously and to plan and oversee complete projects independently
  • Ability to work effectively as a member of a team
  • Ability to take notes in meetings
  • Experience in an educational or non-profit organization preferred

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

https://goo.gl/srU9VQ

The Juilliard School has an ongoing commitment to the principles and practices of diversity and inclusiveness throughout the community and strongly encourages applications from candidates who would enhance the diversity of the School's administration.


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