Board Relations & Executive Communications Lead

Posted by
iCivics Inc.
Cambridge, MA
Published 14 days ago

About the role: Board Relations & Executive Communications Lead

The Board Relations & Executive Communications Lead is a strategic and trusted partner to the Executive Director, Louise Dubé, creating leverage for the ED and the organization as a whole. Working in concert with her Executive Assistant, you will oversee all activities for the Office of the ED. 

This role is responsible for the coordination and execution of all board and committee meetings, including document preparation, logistics, and meeting follow-ups. Our board is very important to our success and includes some incredibly impressive people, including Justice Sotomayor.

As the air-traffic controller of the Office of the ED, you will be an invaluable sidekick, ensuring Louise’s time is leveraged effectively, and talking through ideas, impressions, and issues as they arise. Expect to attend many meetings, as well as work across the whole organization on new and ongoing projects in conjunction with Louise, allowing you to play a key role in ensuring that iCivics achieves its mission and ambitious growth strategy.

You will serve as a critical thought partner and advisor to our team and board and will be centrally positioned to learn about and influence all aspects of an innovative non-profit. You will explore new areas of opportunity for iCivics, build relationships with the board, support strategy and management work, and source and analyze data to inform our growth. 

Your responsibilities will include:

Manage Board Relations 

  • Supports Board relations through high-level communications and agenda-setting.
  • Acts as the Board Secretary. Draft and circulate meeting minutes. 
  • Manage board communications and scheduling including quarterly board meetings and regular committee calls. 
  • Manages all preparation for the quarterly Board meetings including agenda preparation, coordinating with senior leadership for Board Book materials, overseeing finalization of Board Book for distribution.

Supporting the ED

  • Meeting preparation and follow-up; reviewing upcoming meetings for the week to ensure ED has all of the information needed to be as productive as possible.
  • Review internal and external communications; drafting written materials, reports, decks, speeches, or presentations.
  • Monitor information flow; working with all team members to create a smooth flow of information across the team; maximizing ED's involvement in a project or decision-making process at the right moment.
  • Writing and editing speeches and creating slides for and with the CEO in preparation for external speaking events.
  • Contributing your problem-solving skills and idea generation to figure out smart ways to move projects forward and build sustainable systems.

Writing is key to this role and is woven throughout these responsibilities.


Who you are:

  • An Exceptional Communicator. You have excellent written and verbal communication skills. You can craft high-quality documents and presentations, clearly explain complex concepts, and combine intellect and intuition.
  • Ability to get things done. You are solutions-oriented, a problem-solver looking for the best solution to whatever challenge you're confronted with. You don't wait for instruction. Instead, you proactively look for ways to offer support and be of use. You are a master organizer and planner and consistently look ahead and anticipate needs before they arise.
  • Emotionally Intelligent. You are self-aware and perceptive. You nurture relationships and can work and communicate well with all kinds of people. You are optimistic, empathetic, flexible, curious, and well-respected by all who work with you, irrespective of title.
  • Loyal and selfless. You are straightforward, honest, and loyal. You are confident enough to be candid and direct and focused enough on efficacy to be comfortable working behind the scenes.
  • A Team Player. Nothing is beneath or above you. You are quick to always lend a hand, or two! You are able to earn influence without authority and naturally seek to support both small projects or large strategic goals.
  • Resourceful and Adaptable. You are at ease with ambiguity and rapid change. You possess a positive attitude and identify creative solutions to obstacles. You can juggle many important responsibilities at once and you’re rigorous about prioritizing. 
  • Passionate about iCivics mission and approach. You believe that civics education is critical for a thriving American democracy. This also means that you stay informed and engaged personally, possibly a bit of a news junkie. 


What You'll Need 

  • 5+ years of overall professional experience.
  • With this being such a unique role, we are background agnostic and are excited by candidates who have managed communications on behalf of a fast-paced executive in the past or have worked in an education, corporate, or consulting environment. 
  • Proven track record of executing high-quality communications work in a fast-paced environment.
  • Problem-solving and project management skills, including the ability to work and deliver projects independently, proactively, and under pressure. 
  • The ability to assert influence in ensuring deadlines are met, and leadership stays on track to critical deliverables or communication timelines.
  • The ability to translate complex concepts into clear, compelling language for multiple audiences.
  • Impeccable organization; you are highly detail-oriented, and someone who gets a real sense of satisfaction from producing polished work and managing smooth and orderly processes. 
  • You can practice discretion and have the ability to maintain confidentiality as needed. 
  • A commitment to inclusion. You're always asking: "whose voice is not at the table?" You have experience working with diverse teams and successfully navigating cross-cultural communication in either local or global contexts, and you deeply value creating a workplace that is supportive of difference. 


Why this role is compelling

Working directly with an extraordinary leader, Louise Dube, you will experience first-hand what it means to lead a well-run, growing organization toward a particular vision. You will be exposed to an unusually wide range of people and issues in the ed-tech and social sectors, as well as the internal infrastructure and operations of a visionary organization. 

A successful candidate will develop and grow a broad set of professional skills, honing them to the level of excellence in a demanding and fast-paced environment. You will work with, learn from, and grow alongside a high-performing and diverse team in which each individual is committed to rapid development of themselves and others.

This role has the option to serve as a leadership development path for the right candidate. There is a high potential for the role to evolve within three years based on the particular strengths that you bring to the team, making this an invaluable opportunity to expand your career in the social sector.

About the role: Board Relations & Executive Communications Lead

The Board Relations & Executive Communications Lead is a strategic and trusted partner to the Executive Director, Louise Dubé, creating leverage for the ED and the…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 7, 2021
  • Application Deadline
    April 14, 2021
  • Professional Level


$85,000 - $95,000


Temporarily Remote
Work must be performed in or near Cambridge, MA
Associated Location
1035 Cambridge Street, Suite 21b, Cambridge, MA 02141

How to Apply

iCivics has engaged Equitable Hiring Group to support this hiring process. To apply, please complete the short form to the right. 

Individuals who apply by Wednesday, April 14th, will be given priority; therefore, we encourage you to submit yours soon!

When you apply, we kindly ask you to remove your schools from your resume. There is no need to reformat your resume and leave your degree as is; simplify it to “B.A. Economics” for example. Just remember to remove any undergraduate and graduate school name references where possible. This “bias blind” process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments instead of resume proxies (e.g., where you went to school).

This evaluation process will follow best practices shown to reduce bias in decision making and may be different from other application processes you have experienced.

The overall evaluation process will look to follow this anticipated timeline:

  • Mid-April: Selected candidates asked to complete short answer questions
  • Late April: Video interview with iCivic’s Staff
  • Late April: Finalist candidates will be asked to complete a timed trial assignment
  • Early May: Finalists will participate in a multi-team member group interview via video conference. (*due to COVID-19, we will be conducting all interviews via video for the near future) 
  • Candidate references will also be checked at this step
  • June 2021: Anticipated Start Date

If you have any questions about the opportunity, please feel free to email


iCivics has engaged Equitable Hiring Group to support this hiring process. To apply, please complete the short form to the right. 

Individuals who apply by Wednesday, April 14th, will…

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