Executive Assistant

Job Type

Full Time


Minimum: $50,000
Maximum: $55,000



Start Date



San Francisco
United States


Executive Assistant

Start Date: October 2018

Location:  San Francisco, CA


Peer Health Exchange (PHE) is a national non-profit organization that empowers young people with the knowledge, skills, and resources to make healthy decisions. We do this by training college students to teach a robust skills-based health curriculum in under-resourced high schools across the country. Since our founding in 2003, we have trained more than 15,000 college student volunteers to deliver effective health education to almost 150,000 public high school students in Boston, Chicago, Los Angeles, New York City, the San Francisco Bay Area, and Washington, DC. In 2016, PHE launched a five-year strategic plan to focus on growing our effective model while partnering with health and education systems, as well as communities to build a more integrated, sustainable model for health education. You will be joining an incredibly passionate, collaborative, and committed team working together towards our vision of advancing health equity.


Looking for more information about our awesome benefits, salary and more? Visit us atwww.peerhealthexchange.org and check us out on Glassdoor!


As the Executive Assistant you will provide critical, high-level support to the CEO, Vice President of External Affairs, National Board, and national External Affairs team. Your responsibilities will involve exposure to sensitive information and require considerable use of tact, diplomacy, discretion, and judgment. You will be a member of the national External Affairs team, which drives the philanthropic revenue to support PHE’s $8 million annual operating budget, through a strategy focused primarily on relationship-based major gifts. You will report directly to the Senior Manager, Individual Giving


Do you aspire to show up for young people and your community each day? Are you a bold thinker and inclusive collaborator? Does authentic communication and honest feedback help you continuously learn and grow? Do you find the joy in both the journey and the results?


Yes? Here’s what you should know:

This is a full-time, salaried position located in the San Francisco, CA office.


Here’s what you will do as part of our team:

 70% - Provide critical, high-level scheduling support to the CEO, Vice President of External Affairs, and National Board

  • Own scheduling for PHE’s CEO and VP of External Affairs, balancing external and internal priorities
  • Support follow-up to schedule meetings, including follow-up to key external stakeholders and donors
  • Lead coordination and scheduling of full National Board and committee meetings in partnership with the Shared Services Manager and the Chief Shared Services Officer
  • Support the National Board Chair as needed in scheduling calls or meetings with National Board members, Local Board members, and prospects

20% - Support donor and Board correspondence as part of the National External Affairs individual giving team

  • Lead scheduling correspondence with donors, National Board members, and other external stakeholders
  • Provide support on special projects, events, and donor research and materials for the National External Affairs team
  • Copy, file, and print materials to support donor outreach and communication

10% - Administrative support

  • Assist with logistical planning for National Board meetings and full staff with the Shared Services Manager
  • Provide logistical support for executive team and broader leadership PHE meetings and events, in partnership with Chief Sites Officer, Chief Shared Services Officer and Shared Services Manager
  • Serve as receptionist and office support for Bay Area PHE headquarters
  • Organize and code expense and revenue reports

What you will bring to the table:

Minimum qualifications:

  • Demonstrated strong passion for PHE’s mission to empower young people with the knowledge, skills, and resources to make healthy decisions; strong alignment with PHE’s core values of Health, Equity, Agency, Communication and Impact
  • 2-3 years of professional work experience
  • Polished oral, written, telephone, and e-mail communication skills; ability to interact with a variety of constituencies, including Board members, donors, staff and other volunteers 
  • Strong command of all Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
  • Proven ability to manage a wide variety of projects/tasks and deliver high-quality results in deadline dependent activities
  • Attentive to detail and efficient in the management of diverse tasks

Preferred qualifications:

  • Bachelor’s degree (preferably in Communications, Business, or a related field)


Your turn! We’d like to learn about you.

Please submit your resume and cover letter telling us why you are interested in our team and this role!


At Peer Health Exchange, we celebrate difference and are committed to providing equitable opportunities, addressing the effects of power and privilege. PHE is proud to be an equal employment opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, citizenship, marital status, physical disability, veteran status or length of time spent unemployed. We want to empower people to change lives!


Note: Peer Health Exchange reserves the right to add additional duties, as needed. All Peer Health Exchange employees are encouraged to be flexible and responsive to changes in scope of duties.

Professional Level

Entry level

Minimum Education Required

No requirement