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Visual Arts Program Coordinator

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Published 22 days ago

TITLE:  Visual Arts Program Coordinator 

DEPARTMENT: Visual Arts

REPORTS TO: Nara Hernandez, Visual Arts Director

COMPENSATION: Starting at $18 per hour

FLSA: Non-exempt

HOURS:  FT /40 hours per week 

START DATE: ASAP

SCHEDULE: 8-hour work day, with some variety based on program needs 

     

Heart of Los Angeles (HOLA) provides underserved youth with exceptional programs in academics, arts and athletics within a nurturing environment, empowering them to develop their potential, pursue their education and strengthen their communities.

HOLA’s Core Values: Respect, Responsibility, Positive Communication and Support. 


JOB SUMMARY:

The HOLA’s Visual Arts Coordinator is responsible for collaborating with the Visual Arts Director in planning, overseeing, and reporting on all of the visual art classes and programs. The main functions include coordinating programming between various departments, partners and teaching artists, communicating with families, managing/assisting special projects, overseeing studio organization, data input and tracking, and daily administrative duties.


RESPONSIBILITIES:

  • Act as a liaison to HOLA families and a mentor for youth by leading and maintaining regular student/parent communication through email, in person conversations, messaging apps, text, and phone calls to check in and share program updates, policies, special events, and wrap around services. 
  • Participate, contribute to, and lead special projects, such as artist residencies, guest artist workshops, HOLA wide events, partnership collaborations, and community events.
  • Oversee the organization of the art studio, equipment, library, and supplies. Order new supplies and process reimbursements.
  • Support Teaching Artists in the absence of the Director, including helping with timesheet compliance, studio etiquette, and classroom management as needed.
  • Input, track, edit and share up-to-date student/family data and attendance.
  • Work with the Program Director to supervise and mentor interns, volunteers, and Artist Mentor in Residence. Take supervision lead when the Program Director is not in the office and make sure everyone is aligned with both the VAD and HOLA wide policies, expectations, and quality standards.
  • Assist with classroom management, student arrival (health checks), transitions, and departures.
  • Communicate all student, family and faculty concerns and challenges with program director.
  • Recruit teens for the art program and promote retention.
  • Assist with timesheet tracking, edits, and approvals.
  • Coordinate student evaluations, organize data, and co-write reports.
  • Organize and lead field trips.
  • Keep programming calendar up-to-date.
  • Run homework help hour.
  • Create and sustain studio culture and core values.    
  • Substitute for Teaching Artists when needed.
  • Co-curate, organize, prep, and register gallery exhibitions.
  • Serve as liaison between the Art Department and Family Services Department; stay up-to-date on available resources and practices, collaborate around best practices for info sharing.


QUALIFICATIONS:

  • Experience working with youth from diverse ethnic and economic backgrounds.
  • Passionate about art education and learning.
  • Interest in interfacing with youth.
  • Bilingual (Spanish and English).
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • College degree or equivalent experience.
  • Acts ethically, responsibly and with utmost integrity.
  • Treats employees, donors, staff and youth with respect.
  • Sets personal standards of behavior that serve as a model to others.
  • Ability to work under frequent observation, collaborate with peers and to both give and receive constructive and helpful feedback when needed.


OTHER DUTIES & RESPONSIBILITES:

  • May perform other duties as assigned.
  • Work to support the HOLA Mission within the organization.
  • Be an active and positive presence in the HOLA community.


PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. The building environment does not provide air conditioning and heat in all areas. Outdoor work is expected in some cases.


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

As an equal opportunity employer, HOLA values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, veteran status, or any other legally protected characteristics.

TITLE:  Visual Arts Program Coordinator 

DEPARTMENT: Visual Arts

REPORTS TO: Nara Hernandez, Visual Arts Director

COMPENSATION: Starting at $18 per hour

FLSA: Non-exempt

HOURS:  FT /40 hours per week 

START DATE: ASAP

SCHEDULE: 8-hour work day, with…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Professional Level
    Entry level

Salary

At least USD 37,440

Benefits

The following benefits are available:

  • Employer paid medical benefit.
  • Employer paid vision and dental benefit.
  • Employer paid life insurance benefit.
  • 403b retirement plan available.
  • Paid holidays benefit in excess of 20 days annually with birthday off, including 1 week of summer break and winter break between Christmas Eve and New Year's Day.
  • Paid vacation benefit to include one week during first year, 2 weeks during 2nd year, and increasing to 3 weeks by 3rd year.
  • Paid sick time benefit of 10 days annually.

The following benefits are available:

  • Employer paid medical benefit.
  • Employer paid vision and dental benefit.
  • Employer paid life insurance benefit.
  • 403b retirement plan…

Level of Language Proficiency

Bilingual (Spanish and English)

Bilingual (Spanish and English)

Location

On-site
2701 Wilshire Boulevard, Los Angeles, CA 90057, United States
Suite 100

How to Apply

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