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American Civil Liberties Union | New York, NY

American Civil Liberties Union

Published 7 days ago


The ACLU seeks a full-time position of Legal Administrative Assistant for National Security Project (NSP) of the ACLU’s National office in New York, NY.

The National Security Project fights for people and communities harmed by the government in the name of national security. Recognizing the danger of expansive claims of state power, we advocate for a robust system of checks and balances, and policies that comply with the Constitution, civil liberties, and human rights. Through the courts, Congress, and public education, we strive to ensure that people are able to participate fully in civic life and are free from discrimination, unwarranted suspicion and surveillance, unlawful force and detention, and the stigma and other injustices that result from these abuses.

Reporting to the Project Director the Legal Administrative Assistant will be responsible for providing administrative support for the Project’s litigation and other activities. This includes, but is not limited to, general clerical and administrative duties, including scheduling and tracking expenses and case costs, cite checking and formatting litigation documents, and maintenance of files.


  • Handle general clerical and administrative duties for the Project and the Director of the Center for Democracy including processing invoices, tracking expenses and case costs, preparing expense reports, ordering supplies, etc.
  • Answer telephones, route calls, and take messages
  • Schedule meetings and conference calls; prepare relevant materials
  • Handle travel arrangements for staff
  • Type, prepare, proofread, format, cite-check, and edit legal and other documents such as briefs, motions, declarations, discovery requests and responses, and correspondence
  • Copy, mail and complete other general administrative tasks as assigned
  • Maintain and organize electronic and hardcopy files for cases and advocacy projects
  • Draft correspondence and other materials as requested; respond to written and verbal inquiries
  • Assist in service of legal documents; research court rules and procedures
  • Conduct factual research
  • Provide logistical, administrative, and document management support for hearings and trials
  • Review and organize documents related to Freedom of Information Act requests and discovery
  • Draft, edit, and prepare affidavits, Freedom of Information Act requests, and other legal or public education documents
  • Assist in maintaining and ensuring the accuracy of case files, attorneys’ correspondence files, and calendar of litigation deadlines and court dates
  • Provide administrative support for manager review of applications for intern positions
  • Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
  • Handle special projects and other duties as assigned


  • Must possess strong administrative, organizational, interpersonal, and time-management skills
  • Must possess strong proofreading, research, and writing skills
  • Must be a self-starter, detail oriented, and adept at managing multiple tasks in a fast paced environment
  • Must be proficient in Microsoft Office Suite, e.g., Outlook, Word, Excel, etc. and have experience with Internet research
  • Must have strong communication skills, and an excellent telephone manner
  • Commitment to the mission of the ACLU
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance
  • Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts


  • Bachelor’s degree or 1-2 years of administrative experience
  • Experience with litigation support


Salary for this position is $62,871. Excellent benefits package provided.


For 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that all qualified persons, including persons with disabilities, have full opportunities for employment in all positions.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.


The ACLU seeks a full-time position of Legal Administrative Assistant for National Security Project (NSP) of the ACLU’s National office in New York, NY.

The National Security Project fights for people and communities harmed by…

Details at a glance

  • On-site Location
  • Full Time Schedule


New York, NY

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