Development Coordinator, Events

Job Type

Full Time




United States


McLean Hospital is a comprehensive psychiatric hospital committed to providing easy access to superior quality, cost-effective mental health services in the Boston area, Massachusetts and beyond. Since 1811, McLean Hospital has been a world leader in the treatment of mental illness and chemical dependency, research into the cause of mental illness and the training of generations of mental health care providers. McLean's multidisciplinary programs treat a broad range of psychiatric illnesses across the full continuum of care.

Contribute your expertise to a mission-driven academic medical environment by joining McLean Hospital. Ranked the nation’s top freestanding psychiatric hospital, McLean offers an exciting opportunity to be part of a cohesive and dedicated 15-person development team during a comprehensive campaign. Located on a beautiful 200-acre campus minutes from downtown Boston, McLean is a preeminent research and teaching hospital affiliated with Harvard Medical School, Massachusetts General Hospital and Partners HealthCare.


The McLean Development Office currently runs numerous stewardship events designed to build relationships with donors and identify new prospects. The Development Coordinator, Events will work closely with the Development Officer, Volunteer Engagement and the Chief Development Officer to plan and execute events of various sizes and ensure that appropriate follow-up is conducted. The Development Coordinator, Events will be responsible for implementing and managing events for targeted groups of donors and potential donors for the purposes of cultivating and stewarding major and principal gifts, and for exploring the feasibility of expanding current events as well as creating new events both locally and nationally. The Development Coordinator, Events will also support McLean’s volunteer ambassador groups, with the goal of furthering and deepening engagement with these various groups.



The Development Officer will have a broad range of responsibilities, including the following:

  • Cultivation and Stewardship Events: Working closely with the Development Officer, Volunteer Engagement, the Development Coordinator, Events will be responsible for coordinating and managing various aspects of the following events:
  • The annual National Council meeting, a two-day event for major donors comprised of an educational program, a dinner for 80 people and a lunch for approximately 175 people.
  • The McLean Annual Dinner, attended by 300 or more donors, prospects and senior hospital staff.
  • The annual Board of Visitors meeting, a half-day educational event and reception for approximately 60 attendees.
  • The On Women’s Minds luncheon series for members of the Women’s Mental Health Leadership Council, donors and prospective donors.
  • Multiple small donor cultivation dinners and niche events both locally and nationally, typically involving major donors, trustees, National Council members and individuals new to McLean.
<blockquote>Duties Include:</blockquote>
  • Implement the strategic and long-range plans in the area of donor events with a commitment to excellence, originality and relevance to McLean’s audiences;
  • Manage invitation lists and RSVPs;
  • Coordinate facilities and volunteer efforts;
  • Adhere to event budgets;
  • Coordinate interaction between external vendors and internal departments;
  • Develop messaging for programs, including the creation of invitations, event-related materials, briefing books;
  • Coordinate presentation materials and technology needs of speakers;
  • Communicate with key stakeholders on budget, attendance and event logistics;
  • Manage all day-of-event logistics, coordinate efforts of development office staff in support of events;
  • Evaluate event attendance and ensure the integrity of information about individual participants;
  • Manage follow-up activities for all events with the goal of strengthening donor engagement, identifying and following up with new prospects, and increasing opportunities for volunteer involvement;
  • Represent McLean on the Partners-wide Events Council, developing relationships with counterparts in peer institutions, as well as in the meetings and hospitality industry for benchmarking and awareness of leading methods, techniques and trends.

  • Volunteer Engagement: Working closely with the Development Officer, Volunteer Engagement, and the Communications Officer, the Development Coordinator, Events will be responsible for coordinating various activities around McLean’s volunteer ambassador groups aimed at furthering engagement and deepening relationships with members:
  • Foster strategies for deeper engagement among McLean’s Board of Visitors.
  • Coordinate tracking and renewal systems for ambassador groups.
  • Coordinate feedback surveys for ambassador groups; analyze feedback with an eye toward implementing key findings in future activities and communications.
  • Coordinate and maintain content for online portals dedicated to respective ambassador groups.



  • Proven ability to plan, manage and execute fundraising events for top donors and prospects, corporate leaders and senior management
  • Knowledge of fundraising and donor relations, strategic planning, project management, and database management
  • Organized, articulate; flexible and open to many ideas; creative, resourceful, team player
  • Excellent written and interpersonal communications skills
  • Superior attention to detail and ability to execute to the highest standards
  • Excellent professional judgment
  • Independent project management experience and demonstrated ability to work effectively with third-party vendors
  • Exceptional ability to build professional relationships across departments and institutions
  • Resourceful self-starter with superior follow-through and ability to meet deadlines
  • Ability to flourish in a fast-paced and demanding environment
  • Proficient in Outlook, Excel, Word; knowledge of databases (Raiser’s Edge) preferred
  • Willingness to travel occasionally

WORKING CONDITIONS: Busy public office, business dress, minimal patient contact



All McLean team members are expected to consistently demonstrate our values of integrity, compassion, respect, diversity, teamwork, excellence and innovation in their work activities and interactions.



  •  Event management experience, including direct responsibility for conceiving, managing and executing high-quality donor events
  • Bachelor’s degree required

All employees must possess basic computer skills to use a variety of electronic or online systems for communication, clinical and administrative purposes.

EEO Statement It is the policy of McLean Hospital to affirmatively provide equal opportunity to all qualified applicants for employment and existing employees without regard to their race, religion, color, national origin, sex, age, ancestry, protected veteran status, disability, sexual orientation, gender identity or expression, pregnancy or a condition related to pregnancy including, but not limited to, lactation or the need to express breast milk for a nursing child, or any other basis that would be in violation of any applicable law or regulation.

Professional Level

Entry level

Minimum Education Required

4-year degree