Development & Administrative Assistant

Job Type

Part Time


Minimum: $6,240.00
Maximum: $11,232.00
Details: 8-12 hours/week, $15-18/hour, with potential for a performance-based bonus



Start Date:


Application Deadline:



520 3rd Street
Suite 108
United States


Do you want to support thousands of people in rural Central America who are protecting the environment and building healthier, stronger communities? Are you well organized and comfortable with technology? Do you have experience with managing donor databases or CRMs?

If so, you could be the right fit for EcoViva’s Development and Administrative Assistant position.

EcoViva supports community-led social justice movements in Central America implementing innovative solutions to poverty, environmental degradation, and climate change. We work with nonprofits in El Salvador and Honduras working to improve local livelihoods through activities such as organic farming, disaster preparedness, youth leadership, and the protection of Central America’s largest mangrove forest. We provide funding, technical assistance, and alliance-building support to ensure that the voices and concerns of local people are heard by national and international policy makers.

With three full-time staff members, a consultant based in El Salvador, a strong board of directors and volunteer base, and an annual budget of just under $500,000, the organization has built a solid track record of programmatic and policy successes. We’re looking for the right person to support this team.


Development Support

  • Oversee database management and protocols
  • Ensure accurate and timely data entry into contact management database
  • Prepare thank you letters and payment receipts for donors and program participants
  • Export data and provide administrative coordination for mailings

Office Management

  • Maintain all office systems and organizational filing systems
  • Process incoming and outgoing mail
  • Order office supplies and equipment as needed

Finance and Administrative Support

  • Submit bills and other accounts payable to bookkeeper to ensure payment in a timely manner
  • Deposit funds received
  • Track deadlines for and complete Federal, State, and Municipal registration forms
  • Support the Executive Director with administrative tasks as needed (for example: audit preparation, special events, and logistics)

Job Requirements and Qualifications

  • Prior administrative experience at a nonprofit organization preferred
  • Experience working with a donor database (eTapestry, Salesforce, GiftWorks, etc)
  • Comfort with Excel and Microsoft Office programs, including mail merge
  • Basic understanding of nonprofit fundraising
  • Basic computer troubleshooting for PC and Mac
  • Ability to prioritize among multiple responsibilities
  • Detail-oriented
  • Great organizational skills
  • Initiative, discretion, and good judgement
  • Passion for furthering the mission of our organization


Reports to: Communications and Outreach Manager

Status: Part-time, hourly, non-exempt position; 8-12 hours per week

Wages: $15-$18/hour, with potential for performance based bonus


The position is based in our Oakland, California office close to Jack London Square.

Level of Language Proficiency

English - proficient

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Send your resume and a short cover letter to by Friday, March 23. Please include “Development and Administrative Assistant Search” in the subject line. Applicant must be legally authorized to work in the United States.