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Position: Controller

Supervisor: Chief Financial Administrative Officer (CFAO)

University Settlement is one of New York City's most dynamic social justice institutions, with an impressive legacy as the first settlement house in the nation. For 130 years, University Settlement has been an anchor in the low-income and immigrant communities where we work, offering pioneering programs in early childhood care and education, youth development, eviction prevention, literacy, theater and visual arts, senior services, and mental health. Each year, we engage over 40,000 New Yorkers through our network of 32 sites in Manhattan and Brooklyn. Our mission is to empower residents by building on their strengths through comprehensive, quality services that meet the current needs of the community; innovation that anticipates future needs; and advocacy to improve the community as a whole.

The Controller will work closely with the CFAO to monitor and maintain fiscal accountability and financial stability of our organizations. The Controller will have experience managing federal and local grants contracts (Medicaid, etc.), training, supervising and mentoring staff and communicating effectively with all levels of stakeholders (written and verbal) to include board members, funders and program directors. This opportunity is ideal for an experienced person with specific experience in a Medicaid-billing setting or with this type of revenue operation within a community-based organization.

Responsibilities:

  • Responsible for daily management of the accounting and finance functions across University Settlement to include Medicaid billing
  • Supervise, train and empower accounting staff
  • Maintain fiscal accountability and compliance with Federal circulars, GAAP and private and public donor requirements
  • Oversee updates to fiscal policies and procedures to ensure compliance with best practices and maintenance of internal controls in order to minimize financial risk
  • Manage monthly and annual closing process including accounts payable, agency credit cards, recurring journal entries, bank reconciliations and analysis of general ledger accounts
  • Responsible for the financial management of federal, state and city contracts, including communication with funding sources
  • Review and prepare monthly, quarterly, semi-annual and annual claims and other reports (including CFR, ACHF Cost Report) to specified agency government and private funding sources, ensuring timeliness and accuracy of reporting and ensuring compliance with funder requirements
  • Analyze reimbursements from government agencies, investigate and resolve any disallowances
  • Oversee the review of monthly expenditures with program directors, including detailed analysis of actual expenses to date and detailed projections of expenditures through the end of contract and fiscal years
  • Work closely with program directors to prepare new budgets and budget modifications to ensure maximum utilization of funding
  • Prepare program close outs as required by funding sources
  • Collaborate with development department to compile required documents for new proposals and reports to existing funders
  • Support presentations to the Board Finance & Audit Committee and work closely with the senior leadership team
  • Attend workshops and seminars to enhance relevant knowledge (i.e. accounting and nonprofit updates, government rules and regulations, accounting software, etc.)
  • Provide needed documents and answer questions from agency-wide auditors and external auditors from funding sources
  • Oversee the completion of audit paperwork, answer questions from auditors and facilitate audit process; prepare financial statements in accordance with GAAP, present audit results to the Finance Committee and the full Board of Directors as needed
  • Maintain written cost allocation methodology in compliance with Federal guidelines, funding sources and internal agency policies
  • Oversee the completion of IRS Form 1099s for independent contractors, ensuring compliance with IRS guidelines
  • Implementation and maximization of new accounting system; resident power user for internal users and liaison with external consultants
  • Handle daily cash management & produce cash flow reports calculating cash needs at weekly & monthly intervals

Qualifications:

  • Bachelor’s degree required in Accounting or Finance
  • CPA preferred but not required
  • Must have a minimum of 8 years of progressive accounting experience, including staff supervision (at least 3 years in nonprofit accounting strongly preferred)
  • Strong technical financial accounting knowledge (GAAP)
  • Experience with federal contracts, such as Medicaid
  • Extensive experience in budgeting, forecasting, grant accounting and reporting
  • Ability to work independently in a growing, dynamic, fast-paced environment with extensive multi-tasking demands
  • Excellent oral, written, interpersonal, organizational and problem-solving skills; able to multi-task, strong follow-through skills and detail oriented
  • Must be flexible and willing to adjust work schedule as necessary
  • Proven leadership, management and coaching skills
  • Strong knowledge of Excel and accounting software programs (Intaact preferred)
  • Unquestionable integrity, credibility and character with demonstrated high moral and ethical behavior
  • Strong analytical skills, accuracy & attention to detail
  • Self-driven motivator who takes initiative on projects with a strong ability to understand and solve creative challenges

Hours: Full time

We are committed to building a diverse and inclusive community. We support a broadly diverse team who will contribute to our organization.  We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law. 

Position: Controller

Supervisor: Chief Financial Administrative Officer (CFAO)

University Settlement is one of New York City's most dynamic social justice institutions, with an impressive legacy as the first settlement house in the…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Location

On-site
184 Eldridge Street, New York, NY 10002, United States

How to Apply

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