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Part Time Administrative Specialist

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Published 27 days ago

Provides administrative support for all functions of the National Community Relations & Development (NCRD) section in the preparation and distribution of information services for internal and selected external audiences; responsible for processing and answering mail/telephone calls from callers requesting assistance, or having questions, concerns, and complaints; responsible for processing applications and booking airline tickets for use of donated charity airline miles; prepares and processes business airline reservations for NCRD Secretary, voucher for signature, reserves rental cars for business travel, proofreads and provides editorial assistance in the preparation of publications, presentations, and special reports developed for mass distribution; serves as senior proofreader for print projects; supports and proofreads print production projects relating to the work and communications needs of the National Advisory Board as needed.

Serves as backup for Executive Secretary on proofing and processing new business cards for National Headquarters (NHQ).  Serves as backup to the Receptionist/Switchboard as necessary: monitors the security of the building through the front desk monitor to allow access from the garage levels; allows access to the building through the front door to ensure that all visitors are properly signed in; receives, greets, and announces visitors in a courteous and tactful manner; provides assistance to callers and visitors by answering questions and providing instructions and referrals; screens sales representatives soliciting to The Salvation Army.

Processes Exceptional Service Award certificates by obtaining calligraphy services, National Commander signature and returning to requesting Army office according to their deadline.

Picks up newspapers at reception and delivers to NCRD workroom.


Education and Experience:

High school diploma or GED equivalency supplemented by secretarial courses from a technical/vocational school and four years’ experience performing a wide variety of progressively responsible administrative and technical support work characteristic/unique to the office/section’s purpose.

Ability to learn and become proficient in multiple computer software applications utilized in this role. Ability to integrate, analyze and interpret data from various sources. Knowledge of print production terms and procedures. Ability to establish and maintain a variety of filing systems (paper, video, DVDs and electronic) to ensure timely retrieval of information upon request. Excellent knowledge of English grammar, spelling and punctuation; equal skills in Spanish a plus.  Ability to write, think and communicate quickly, clearly and concisely. Ability to think creatively and contribute new ideas.

Provides administrative support for all functions of the National Community Relations & Development (NCRD) section in the preparation and distribution of information services for internal and selected external audiences…

Details at a Glance

  • Time Commitment
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    Part Time Schedule
  • Start Date
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    July 25, 2022
  • Application Deadline
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    July 24, 2022
  • Education
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    High School Diploma Required
  • Experience Level
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    Intermediate

Benefits

Free underground parking and lunches offered. Voluntary Term Life Insurance after 90 days.

Free underground parking and lunches offered. Voluntary Term Life Insurance after 90 days.

Level of Language Proficiency

Highly proficient in the English language.

Highly proficient in the English language.

Location

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On-site
615 Slaters Lane, Alexandria, VA 22314, United States

How to Apply

Submit your cover letter and resume by secure fax to (703) 684-3478, e-mail to usn.recruit@usn.salvationarmy.org with the job title in the subject line, or send via US Mail to 615 Slaters Lane Alexandria, VA 22314, Attn: HR Office.

Submit your cover letter and resume by secure fax to (703) 684-3478, e-mail to usn.recruit@usn.salvationarmy.org with the job title in the subject line, or send via US Mail to 615 Slaters…

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