Bookkeeper

Job Type

Full Time

Published

10/02/2018

Address

5030 Broadway, Suite 641
New York
NY
10034
United States

Description

Position Summary

Literacy Inc. (LINC) builds neighborhood networks to support young readers by working with school, library and community partners. The Grants Manager is responsible for maintaining financial, accounting and grant support services in order to meet the needs of LINC and the donor. 

 

Responsibilities

 

Essential responsibilities include all grant related post-award functions, including allocations, Funder reports (vouchers), QuickBooks Payroll, budget and expense analysis, invoicing, reconciliations and maintaining fiscal controls.


Assists Director of Finance & Administration in developing budgets for new funders and filling out applications for funding.

 

Quickbooks entry: Accounts Payable/Petty Cash

  • Enter all A/P in QuickBooks allocating the expenses to grants
  • Assists Program staff with coding issues (ongoing training)
  • Prepare checks for signature
  • Codes Petty Cash in keeping with grants
  • A/P Filing


Quickbooks entry: Payroll        

  • Enters PR in Quickbooks using the PR function
  • Sets up PR items
  • Assures proper allocation to grants
  • Maintain filing systems and computer back up


Grant Reporting

  • Monthly grant budget reconciliation. 
  • Assist Director of Finance in assessing progress and funder reports on a quarterly basis.
  • Prepares vouchers
  • Prepares for audits
  • Monitors delinquent receivables
  • Work with Accountant and Director of Finance to create spending projections.
  • Works with Program staff to evaluate progress made on meeting spending obligations
  • Identify and recommend cost savings initiatives for program activities where applicable


Provides back up to fulfill responsibilities of existing Bookkeeper as needed.

Performs other related tasks as assigned.


Skills/Qualifications:

  • Bachelor’s Degree with substantial experience working with QuickBooks. May substitute experience for degree.
  • At least 5-7 years of experience as a Full Charge Bookkeeper for a nonprofit organization
  • Experience in working with government sources of funding and administration including DYCD.
  • Excellent knowledge of the QuickBooks payroll function
  • Excellent verbal and interpersonal skills and the ability to work well in a fast paced open office space
  • Experience in budgeting, analysis, and the management of grants and other restrictive funding
  • Experience in account analysis and monthly closings and the willingness to perform accounting tasks
  • Detail-oriented, analytical, responsible and self-motivated, and able to multi-task and problem solve
  • Demonstrated commitment to the organization’s mission
  • Fluency in Spanish a plus


Level of Language Proficiency

Spanish language helpful but not required.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

http://www.lincnyc.org

To apply, please submit your resume and a cover letter with your qualifications to Jeanine Nadler, Director of Finance and Administration.


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