Program Assistant (Part Time to Full Time)

Position: Program Assistant

Reports to: Director of District Partnerships

Status: Part Time**, Non-exempt

Location: Brookline, MA (preferred, but not required)

Start date: Immediately

**Note: This position is part-time (50%) through June 30. Beginning July 1, this position will be full-time.

Position description:

As a member of Facing History and Ourselves’ Program Operations/Administration team, this Program Assistant provides administrative support for several key organization-wide program activities, including:

• Earned Income Support: by tracking regional and national contracts and fee-for-service income to Facing History and regularly developing reports to stakeholders on that income 
• School Partnership and the District Partnership Teams: by providing administrative and logistical support to the leaders of these internal teams that are charged with developing and sustaining long-term partnerships with schools and districts

Who You Are: You have excellent organizational, communication, and management skills as well as good writing and editing skills. You are detail oriented with a basic understanding of budgets, databases, and general office related softwares (e.g., Google Suite, Microsoft Office). You have a proven ability to create effective systems for managing multiple projects. You are a self-starter, trustworthy, and enjoy being part of a larger team.

Specific responsibilities include:

• Provide administrative and logistical support and coordination for the earned income process.
• Maintain and reconcile contact and event information in the organization’s CRM (i.e., Salesforce) for a variety of projects and programs, running reports as requested.
• Provide travel, lodging, logistical and expense support for the Director(s) and Program Associates assigned to the School and District Partnership teams’ events.
• Provide research support for the School and District Partnership teams on various school districts, educational initiatives, competitor information, etc. 
• Support the development of slide presentations and related materials (e.g., packets, spreadsheets, playlists, advanced reading materials, etc.) for the School and District partnership team leaders, as necessary.
• Provide administrative support for the development and completion of organizational and regional vendor applications and Request for Proposals (RFPs).
• Track expenses against budgets for a number of projects.
• Coordinate, in conjunction with the School and District Partnership team leaders, with the Marketing and Communications Department on the development of basic School and District Partnership related marketing and communications materials.
• Provide assistance, when necessary, for Facing History’s Virtual Educator Support function that responds to website inquiries from educators around the world.
• Additional responsibilities as assigned.

Skills and Qualifications:

• Experience developing presentations and materials 
• Research skills 
• Salesforce experience a plus
• Ability to articulate mission of Facing History to external stakeholders
• Strong cross organizational coordination skills
• BA or equivalent work experience 

Facing History proudly values diversity. To read our full statement on diversity, please follow the link from our careers page. We are an Equal Employment Opportunity Employer