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Operations, Production and Reporting Assistant

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Published 7 days ago

About us

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary

The Operations Production and Reporting Assistant lends administrative support to the Director and the department. The Operations, Production and Reporting department supports the fundraising and grants teams in many ways. We are here for fundraising system training needs and donor account management. We support all channels of gift processing to donor accounts, have 6 bank lockboxes that we maintain, and deposit donor checks to the bank. We facilitate donors’ gifts of appreciated securities and process donor directed gifts. We work with a mailing vendor and send out all mass donor acknowledgments, billing, and tax statements. We handle vetting e-blasts and mailing files through the fundraising system, and we are on the forefront of new technical enhancements to the fundraising system and assist in their development and testing.

Major Responsibilities

  • Manage all aspects of the Director’s calendar, including professional meetings.
  • Coordinate and provide technical support for meetings, including agendas, confirming attendance, and preparation of materials.
  • Produce tribute cards and review donor acknowledgments relating to the tributes.
  • Assist the Technical Training Manager with class scheduling and post class follow up.
  • Prepare and Submit Billing Invoices for vendor payments.
  • Retrieve and prepare documentation needed for Internal and External Audits
  • Prepare and scan documents for long-term electronic storage.
  • Open, sort and process mail that is delivered to OPR. This includes mail returned from post office.
  • Learn all aspects of UJA-Federation of New York’s fundraising system.
  • Provide back-up support for OPR tasks as needed during high volume and vacation schedules.
  • Perform general support responsibilities including routing mail, digital filing, copying and ordering office supplies.
  • Special projects and assignments when needed.

Skills and Competencies

  • Bachelor’s Degree Required
  • Proficiency in Microsoft Office Suite, including advanced Excel, Word and PowerPoint experience
  • Ability to multitask and carry out complex and technical assignments.
  • Excellent interpersonal and communication skills
  • Flexibility, with ability to work as part of a team with a positive attitude.
  • Proactive work ethic and common sense
  • Effective time-management skills and ability to prioritize work
  • At least two years’ administrative office experience

About us

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Benefits

Great Benefits. Please see site for details.

Great Benefits. Please see site for details.

Location

On-site
130 East 59 Street, New York, NY 10022, United States

How to Apply

How to Apply: Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at: https://recruiting.ultipro.com/UNI1075UJAF

How to Apply: Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at: https://recruiting.ultipro.com…

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