Head of Grants & Foundation Relations

Job Type

Full Time


Minimum: $47
Maximum: $50



Application Deadline



1219 SW Park Avenue
United States



Head of Grants & Foundation Relations




The Head of Grants & Foundation Relations is a member of the Development team, which is primarily responsible for major, annual, capital, and planned giving to achieve overall fundraising goals, support growth strategy, and maximize donor engagement to support the mission of the Portland Art Museum.

The Head of Grants & Foundation Relations leads the Museum’s corporate, foundation, and government grants program to advance long-term engagement and investment at the Portland Art Museum. The role is responsible for the retention of current grants, acquisition of new grants, stewardship, reporting, and management of the grants portfolio. This role is hands-on and collaborates with multiple colleagues and departments within the Institution to achieve the goals set forth. This position requires a desire for deep collaboration and is exposed to sensitive information necessitating considerable use of integrity, discretion, and good judgement. The role reports to the Head of Donor Engagement.

Worth noting, the Head Grants & Foundation Relations is equivalent to a “Grants Manager” to outside Institutions; and this role currently has no direct reports. However, an opportunity for paid interns is a possibility for this role – helping students learn the grants cycle.  **Note – In your cover letter, please discuss in detail your experience related to Grants & Foundation services.

The Portland Art Museum (PAM) strives to be an inclusive institution that facilitates respectful dialogue, debate, and the free exchange of ideas. With a deep commitment to artists – past and present – and freedom of expression, the Museum and Northwest Film Center’s collections, programs and staff aspire to reveal the beauty and complexities of the world, and create a deeper understanding of our shared humanity. We are a Museum for all, inviting everyone to connect with art through their own experiences, voices, and personal journeys. The Northwest Film Center (NWFC), a sister organization to the Museum, is a regional media arts resource and service organization founded to encourage the study, appreciation, and utilization of the moving image arts, foster their artistic and professional excellence, and to help create a climate in which they may flourish. PAM and the NWFC are committed to advancing equity and inclusion by creating a diverse and inclusive workplace. We will continue learning as we work to evolve as an Institution, recognizing that this journey has no end and our commitment must remain. We have an active equity team currently engaged in a journey to examine our internal culture and the work we do through an equity lens. We look forward to having all colleagues join and contribute to this important work. Learn more at https://portlandartmuseum.org/about/mission/.  

PAM and the NWFC are equal opportunity employers, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. As part of this commitment, PAM and the NWFC will ensure that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at hr@pam.org or 503.276.4358. 


Essential Functions:

  • Heads the corporate, foundation, and government grant program by identifying, cultivating, soliciting, and stewarding grant funders.
  • Oversees pre- and post-award grant activity, including tracking of deadlines, preparing and submitting requests, managing awards, and reporting.
  • Initiates and leads team meetings for the purpose of gathering information required to meet grant application and reporting specifications. 
  • Develops and monitors project budgets and expenditures for the purpose of complying with grant guidelines and terms.
  • Identifies and researches foundation prospects and directs the moves management of grant-making organizations.
  • Maintains donor relationships through attending special events, personal outreach, specialized opportunities (site visits, tours, etc.), collaboration with other staff, and volunteer engagement.
  • Clearly articulates to funders the mission and priorities of the Portland Art Museum.
  • Aware of organizational initiatives relevant to grant-making organizations (e.g. diversity, racial equity, inclusion, sustainability, accessibility, etc.).
  • Maintains accurate records (contracts, budgets, correspondences, etc.) and updates pertinent tracking information in donor database.
  • Works closely with the Development Assistant to ensure accurate and timely gift processing.
  • Manages grant awards publicity and recognition, including listings in Portal, online, and on campus screens.
  • Promotes equity and inclusion goals and supports the work.

Additional Functions

  • Monitors trends in philanthropy.
  • Manage paid interns as needed.
  • Other duties and special projects as assigned.



  • Bachelor’s degree and at least two years previous grant writing experience required or equivalent combination of education and experience.
  • Demonstrated writing skills and excellent written and verbal communication skills.
  • Effectively communicate and maintain working relationship with trustees, donors, community stakeholders, leadership team, colleagues, etc. Contribute to a positive organizational culture based on mutual respect, collegiality, collaboration, and openness to many perspectives.
  • Work collaboratively in an equitable and inclusive framework with individuals from a wide variety of backgrounds.
  • Capable of self-directed work; able to set and meet multiple and/or competing deadlines in a fast-paced, team-oriented environment.
  • Strong analytical and organizational skills with the ability delegate tasks, motivate colleagues, and manage priorities in a deadline-oriented environment.
  • Attention to detail, including a high degree of accuracy and efficiency.
  • Demonstrate discretion in managing confidential information.
  • Commitment to Institution’s equity and inclusion goals.
  • Successfully adapt to and embrace new technologies; Microsoft Office Suite (Word, Excel) and database experience required, knowledge of donor database preferred.
  • Occasional evening and weekend hours at special events required.


This position is full-time, exempt, working 40 hours per week. The salary range is $47,000-$50,000 annually. The position is eligible for the Museum's benefits package first of the month following 30-days of full-time employment. Benefits include medical and dental, paid time off (vacation, sick, holiday, jury duty, bereavement), long-term disability and AD&D, and a variety of perks such as free Museum admission, Gift Shop discounts, and screenings at the NW Film Center. Please see our website for more details.

Professional Level


Minimum Education Required

No requirement

How To Apply


To apply online visit: www.portlandartmuseum.org/careers follow the link to create a profile. Resumes received without completed employment application will not be considered. Please no drop ins. For questions or accommodation please contact hr@pam.org.

**Note – In your cover letter, please discuss in detail your experience related to Grants & Foundation services.


 The Portland Art Museum is an Equal Opportunity Employer.

 Closing Date: Tuesday, October 30, 2018 at 4 PM PST