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Executive Assistant to the Director

Posted by
Irish Arts Center
|
New York, NY
New
|
Published 28 days ago

Background:

Irish Arts Center (IAC) is a national and international home for the presentation, development and support of work from artists and cultural practitioners, both established and emerging, who work in Irish/Irish-American, or Irish-related contexts in traditional, contemporary, and modern disciplines. We provide cultural experiences that are innovative, dynamic, meet the highest standards of excellence, and celebrate our common humanity in an environment of Irish hospitality. Founded in 1972, throughout our history the Center has also provided community education programs and access to the arts for adults and children of all ages and ethnic, racial and socioeconomic backgrounds. We seek to not just preserve the evolving traditions of Ireland and Irish America, but to project the modern and dynamic constituency of the global Irish in the 21st century, placing Irishness in conversation with the greater cultural ecosystem of New York City and the world over.

IAC has recently completed construction of a $60 million landmark new permanent home, including a state of the art flexible performance and arts space for the presentation and development of work across a range of disciplines, including music, dance, theatre, film, visual arts, literature and the humanities; classrooms and studio spaces for education programs, development, and collaboration; technology to stream and distribute content on the digital platform; and an avenue-facing lobby café that will be a hub for hospitality and interaction between artists and audiences. Thanks to the fortitude, discipline, creativity, and generosity of our people, Irish Arts Center has maintained stability throughout COVID-19, despite the interruption of construction and the suspension of in-person programming, and is ready to provide a beacon of hope for artists and audiences as part of New York’s cultural restoration.









The Position:

IAC is seeking a full time Executive Assistant to the Director (EA). This position holds responsibility for a wide array of institutional activities and impacts all aspects of company operations as they relate to the Executive Director (ED). These areas include: artistic programming, fundraising and development, capital project management, institutional networking, and strategic planning. The EA provides holistic and operational support to the ED, such as: managing ED schedule, record keeping and task management, and general assistance with basic administrative duties. A crucial member of the Irish Arts Center team, the EA also frequently serves as a liaison with staff, artists, board members, institutional and government partners, consultants, and donors, and provides support for major strategic initiatives as well. The EA must be a professional, discreet, and effective communicator, be extremely well organized, and able to efficiently balance multiple priorities simultaneously.

Duties & Responsibilities:

Task and information management

  • Comprehensive organizing of outstanding tasks/action items, mindful of key deadlines
  • Tracking high-level progress on all projects managed by the ED
  • Granular to-do tracking, such as call lists, written communications, and other basic tasks
  • Take notes and track actions during meetings and calls
  • Handle sensitive/confidential information with appropriate discretion and
  • professionalism

Schedule management and meeting preparation/support

  • fielding requests for meetings from internal colleagues and external parties
  • organizing meeting times, venues, dial-ins and Zoom links
  • booking transport and organizing travel itineraries
  • confirming meeting attendance, preparation, and follow-up, if required

Executive/Strategic support

  • Relationship management; documenting the ED’s interactions with key stakeholders on
  • Tessitura, our customer relationship management software
  • Liaise with staff and provide support to other colleagues/departments, as directed by ED
  • Conduct research on key programmatic, strategic, and business initiatives.
  • Occasional event planning and production (sending invitations, coordinating catering,
  • venue preparation, etc.)

Note-taking and Document Management

  • Create and/or support the preparation of materials using: PowerPoint and/or Keynote
  • presentations, Microsoft Excel, and Word
  • Submitting/processing expense forms and invoices, and other basic accounting
  • documentation for Business & Executive projects
  • Assist with document/contract execution, file organization, and format conversion

Skills and Qualifications:

Passion for the arts is crucial. The ideal candidate will be a motivated team player, eager to approach the role with enthusiasm and excitement, and be interested in making a mark in the NYC arts ecosystem. Core attributes of a successful candidate include:

  • well-developed interpersonal skills, with excellent oral/written communication skills
  • a keen attention to detail and ability to anticipate needs
  • good judgment and ability to efficiently problem-solve
  • strong work ethic, and ability to work both independently and collaboratively
  • exemplary organizational skills with proficiency in multi-tasking
  • Proficiency with Microsoft Office suite and demonstrated technical literacy


A Bachelor's Degree or equivalent experience is required. Previous administrative experience and interest in arts nonprofit enterprise is preferred, but not essential. Applicants should be willing to work evenings/weekends if required for special events.

As IAC is committed to representing diverse identities in our artistic programming, so too are we committed to diverse representations in our administrative team. We are proud to be an equal opportunity employer, and will consider all applicants for employment without unlawful discrimination based on: race, creed (religion), color, sex (including gender expression), national origin, sexual orientation, military status, age, disability, predisposing genetic characteristic, marital status or domestic violence victim status, or any other characteristic protected by law.

Background:

Irish Arts Center (IAC) is a national and international home for the presentation, development and support of work from artists and cultural practitioners, both established and emerging, who work in Irish/Irish-American, or…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    August 30, 2021
  • Education
    Other Education Requirement

Salary

$48,000 - $50,000

Benefits

Benefits include: employer-provided medical/dental/vision insurance, 403(b) retirement plan, paid holidays, paid vacation, and pre-tax savings on transit/parking.

Benefits include: employer-provided medical/dental/vision insurance, 403(b) retirement plan, paid holidays, paid vacation, and pre-tax savings on transit/parking.

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
553 West 51st Street, New York, NY 10019, United States

How to Apply

Applications considered on a rolling basis. Please send a cover letter and resume, in a single PDF file, to xavier@irishartscenter.org with your last name and “Executive Assistant Idealist” in the subject line (e.g., “Doe, Executive Assistant Idealist”). No calls, please. 

Applications considered on a rolling basis. Please send a cover letter and resume, in a single PDF file, to xavier@irishartscenter.org with your last name and “Executive Assistant…

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